About this role
About Greenpeace:
Founded in 1971, Greenpeace gives voice to a fragile Earth by promoting solutions, advocating change, and inspiring action. The organisation has employed non-violent methods to campaign for environmental justice since its inception. Greenpeace operates globally through a network of independent national and regional entities across over 40 countries with Greenpeace International based in Amsterdam.
Greenpeace in Southeast Asia
Greenpeace Southeast Asia (GPSEA) offers dynamic and meaningful opportunities for professional growth. It is driven by a diverse and committed team who uphold the highest professional standards of the world’s leading environmental campaigning organization. By working alongside passionate and skilled colleagues, you will help to tackle some of the planet’s most urgent environmental challenges,
Operating from our offices in Bangkok, Jakarta, Kuala Lumpur, and Manila, we lead globally significant campaigns shaped by regional and national contexts, offering challenging opportunities to address pressing ecological issues. We are financially supported by tens of thousands of people across the region. To remain independent we have a policy of not accepting funding from companies and governments and therefore only accept donations from individuals and private foundations.
Equal Opportunity Employer
Greenpeace Southeast Asia is an equal opportunity employer with a longstanding commitment to providing a work environment that respects the dignity and worth of each individual. We recognize and value the benefits and strengths that diversity brings to our employees and the whole organization and we thrive in an environment that encourages respect and trust. We do not discriminate in employment opportunities or practices on the basis of age, ancestry, citizenship, color, disability, ethnicity, family or marital status, gender, gender identity or expression, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other legally protected characteristic. Selection will be in accordance with objective, job-related criteria and the appointment will be on the basis of the applicant’s merits and abilities.
The Finance and Accounting Officer (FAO) takes full responsibility for managing the payment and banking systems for the Malaysia office, maintaining financial records aligned with Malaysia Financial Accounting Standards and GPSEA Standard Operating Procedures (SOP) & Policies. This role ensures strict adherence to GPSEA financial SOPs and is accountable for the completeness, accuracy and compliance of all transactions with internal policies and country taxation regulations. Additionally, the FAO is responsible for staff payroll processing and ensuring compliance with local Malaysia regulatory authorities.
Duties and Responsibilities:
• Responsible for managing cash & banking transactions and documents properly. This includes petty cash and payment systems such as cheque or bank transfer to staff and suppliers.
• Responsible for ensuring all payments and disbursements in the Malaysia office comply with GPSEA Financial SOP.
• Responsible in ensuring that all Purchase Order (PO), advance request, expense claim and advance settlement (reconciler) document have been met with GPSEA policy as follows: ○ The request has been requested through Finance System; ○ The account code has been recorded properly; ○ All documents are complete, accurate, reliable, reasonable and accountable.
• Ensure timely processing and submission of monthly and periodic local tax filings (e.g., Withholding Tax, Foundation Tax) in accordance with Malaysia regulations.
• Monitor cost effective and efficiently use of donations and regularly review expenditures and ensure all significant contracts are negotiated on a competitive basis and transparency
• Responsible for ensuring the financial transactions have been processed in accordance with GPSEA procedure.
• Set up the program of staff awareness on Finance and Admin Policy and procedure (Induction, refresher, clinic,etc.)
• Solution orientation for the staff in relation to finance policy and procedures.
• Engage the staff in the awareness program of Finance and Admin Policy and procedure (Induction, refresher, clinic, etc.)
• Identify outstanding advances and to remind the related staff by sending email to them and their Line Managers.
• Ensure that the credit card transactions/invoices are uploaded by the credit card user and ensure that the credit card reconciliation is done on a monthly basis.
• Liaise with the Bank Relationship Officer for any banking and account issues.
• Evaluate complex financial compliance matters and use sound judgement to consult with lawyers as needed. Ensure financial practices align with legal and regulatory requirements by integrating legal guidance into compliance processes.
• Manage the audit process by working closely with internal and external auditors to review Malaysia's statutory, accounts and compliance reports.
• Ensure accurate and timely resolution of audit findings and implementation of recommendations to maintain high standards of financial compliance.
• Liaise with the suppliers in providing the payment confirmation as needed.
• Ensure the financial process follows GPSEA procedure.
• Timely preparation and reporting of any financial and financial related compliance, tax, audit and/or regulatory reports and/or submission.
• Prepare and analyze including identify the issue and provide a solution on the staff advance ageing report, on a weekly basis or as needed (if any).
• Ensure the implementation of the program of staff awareness on Finance Policy and Procedure (Induction, refresher, clinic, etc.)
• Identify the non-compliance issue (if any) and provide advice to address the issue.
• Process all the payment and record with accurate figures.
• Ensure documents are filed properly and safely.
• Implement and coordinate the resolution of recommendations from internal and external audit findings and financial review reports. This includes proactively communicating with relevant stakeholders, fostering collaboration across departments and ensuring timely implementation of actions with a high level of accountability.
• Identify the noncompliance issue and provide advice to address the issue.
Requirements:
Level of Education:
Preferably Bachelor in Accounting or Finance
Field of Study:
Accounting or Finance
Work Experience:
Minimum 5 years’ experience in Finance and Accounting. Possess experience in Advance reconciliation
Training or Certificate:
Preferably had training on taxation, local regulatory government compliance and record management.
Organizational Competencies:
• Professionalism: Knowledge and/or experience in managing conduct and emotions in a way that represents the values and realizes the objectives of the organization
• Teamwork and Communication: Knowledge and/or experience in working with others and presenting information, ideas and positions in a clear manner that can easily be understood across diverse and multi-culture audiences.
• Quality: Knowledge and/or experience in meeting and surpassing requirements by setting high standards for the conditions of outputs.
• Innovation and Change: Knowledge and/or experience in reflecting creative and imaginative thinking, an openness to new ideas, and an ability to take calculated risks in order to meet organizational objectives.
Functional Skills:
• Knowledge and/or experience in Accounting
• Knowledge and/or experience in Financial analysis and reporting
• Knowledge and/or experience in financial accounting tools and methodologies, including Microsoft Excel, Pivot table function
• Demonstrate fair ability to communicate, both written and spoken English
• Team player, ability to handle multitasks
• Keen on details
• Ability to learn fast, works well under pressure, meets deadlines.
• Knowledge and/or experience in time management and administration
• Knowledge and/or experience in problem solving by identifying and analyzing issues in a structured and timely manner
• Knowledge and/or experience in introducing process improvement
Deadline: 19th August 2026