About this role
Maritime Sales Support Administrator Lloyd’s Register Location: Athens, Greece What we’re looking for We're looking for a motivated and organized professional to provide high-quality administrative support across the Commercial business stream. Someone who’ll help ensure consistent application of commercial processes, support a positive client experience, and enable Maritime Sales colleagues to focus on customer-facing activities by managing administrative tasks and client support, while contributing to the smooth running of day-to-day business operations . What we offer you The opportunity to work for an organization that has a clear sense of purpose, is values-focused and helps colleagues to develop professionally and personally through our range of people development programmes Fixed-term Contract The role Provide commercial and administrative support to the Maritime Sales team, including client interactions that support the sales process and enhance the customer experience. Coordinate meetings, workshops, executive visits, and internal/external events, including logistics and stakeholder coordination. Support the planning and execution of LR and industry events in collaboration with the Marketing team. Monitor tender requests and maintain client portal registrations, working closely with the Bid & Contracts team to ensure timely bid/no-bid responses. Support finance administration, including invoice processing and the resolution of pre- and post-invoice queries. Manage invoice-related queries end-to-end, including analysis, stakeholder coordination, client communication, and adherence to escalation and approval processes. Resolve contractual setup, VAT/tax code, and other invoice configuration queries, liaising with clients, internal stakeholders, and external tax advisors where required. Review and support the resolution of Service Order (SVO) queries. Ensure documentation, data, and administrative activities are completed accurately and in line with business processes, contractual requirements, and agreed deadlines. Prepare and present reports, management information, and process insights to support operational performance and continuous improvement. Identify opportunities to improve administrative processes and support the implementation of process enhancements. Ensure compliance with internal procedures, commercial processes, and contractual obligations. What you bring Fluent written and spoken English (and local language, as applicable) with ability to liaise effectively with internal and external personnel. Use own initiative able to prioritise and work on multiple tasks whilst adhering to tight deadlines. Capable of taking initiative, prioritizing effectively, and managing several tasks while meeting strict deadlines. Able to adjust and well organized with a practical minded approach High degree of accuracy. Capable of collaborating effectively within a team to help meet departmental and business goals. Computer literate in MS Office. You are someone who Is keen to take accountability and ownership for delivering customer needs Is able to self-manage and prioritize tasks toward meeting goals Is effective at solving problems, trouble-shooting and making timely decisions Is willing to take on new tasks and willing to take initiatives Communicates in a structured way and has ability to present technical ideas in user-friendly language Displays a team spirit, particularly in a multicultural environment Responds positively to learning opportunities and is comfortable stepping out of own comfort zone #LI-KC1 #LI-Hybrid