About this role
POSITION QUALIFICATIONS:
• High School Diploma or equivalent required, some college courses preferred.
• Prior clerical experience is required, 3 years experience is preferred..
DUTIES AND RESPONSIBILITIES:
• Greets visitors who arrive at district offices. Staff with guests should be called to meet their guests in the lobby. Provide information to guests, as needed. Staff will meet outside guests primarily in the Board Meeting Room.
• Maintain a sign in sheet for all guests, except district staff and school administrators.
• Offers refreshments to guests and maintains availability and accessibility of refreshments within the district office, including preparing coffee in the morning and afternoon.
• Answers telephone calls, and provides information and assistance to callers.
• Assists in distributing incoming mail appropriately.
• Assists in maintaining inventories of office supplies and materials for the purpose of ensuring items' availability.
• Organizes all meeting rooms, including the Board Meeting Room, Conference Room and Meeting Room. Prepare these rooms for meetings prior to the meeting and reset the rooms after meetings.
• Organizes storage and common areas, including the staff break room, and maintains a clean, orderly appearance of these areas.
• Assists the Superintendent with special projects, including preparations for Board meetings, scheduling and other assignments.
• Maintains the calendars of all three meeting rooms within the district office and requests access to the building conference room, as needed.
• Manage the lobby color printer, including ordering cartridges and paper, as needed.
• Assists the Director of Operations with special projects, which may include enrollment or nutrition projects.
• Maintaining security of the district office suite, including locking doors and turning off lights at the end of the work day.
• Other duties as assigned.