About this role
POSITION TITLE: Elementary School Principal Secretary, 10 or 12-month REPORTS TO: Elementary School Principal TERMS OF EMPLOYMENT: Ten or Twelve-month employment with benefits as specified in the Classified Agreement. QUALIFICATIONS:
• High school diploma
• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and Google Suite. Able to learn other district-required programs with proficiency.
• Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently.
• Strong telephone and interpersonal communication skills.
ESSENTIAL JOB FUNCTIONS: The following list is intended to be a general description of the employees' job duties and responsibilities. However, it is not an exhaustive list, and employees must perform all duties required of them by board policy or as directed by administrators or their supervisors. Duties for this position include, but are not limited to:
• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, including coordinating and setting up needed supplies; take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
• Maintain current student files and transfer student records when they are formally requested by other schools.
OTHER JOB FUNCTIONS:
• Maintain confidentiality
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Other duties as assigned by supervisor.
• Performance of this position requires daily attendance except when granted leave by district policy, an employment agreement, excused by an administrator, or when otherwise provided by law.