About this role
*Hourly Wage Range: $33.50/hr - $40.18/hr Hours per Day - 8.0 Days per Year - 223 *Shift - 8:00 am - 4:30 pm I. IDENTIFYING INFORMATION A. Class Title: B. Classification Level: Secretary, Guidance Office S-4 Middle and High School C. Reports to: D. Working Title: Building Administrator II. SUMMARY OF ASSIGNMENT Under general supervision of the assigned building administrator, provides general secretarial services for the guidance office staff and other offices as assigned. III. ESSENTIAL FUNCTIONS 1. Serves as office receptionist. Greets students, parents and visitors and provides assistance or refers as appropriate. Answers and responds to telephone inquiries or requests for assistance. 2. Prepares and forward records of withdrawn students. Evaluates student records, c copies and distributes and/or mails transcripts. 3. Maintains, reviews, edits and files student records. Purges student files as needed. 4. Compiles Federal Survey information and prepares student counts for district and federal funding purposes. 5. Assists with distribution of student handbooks and materials, including coordination of locker usage and maintenance of student locker records. 6. Maintains testing materials; processes test scores and assists with administration of SAT tests for students as assigned. 7. Assists counselors with student registration and scheduling. Screens and analyzes all student health immunization records. 8. Processes student progress reports, homework requests, transcript requests, letters of recommendation, college and scholarship applications, and inquiries from outside agencies and employers. 9. Prepares correspondence and documents using word processing software. Maintain and operates standard office equipment. 10. Assists with the development and maintenance of various student, building and transportation schedules. 11. May assists with graduation preparation and planning. 12. Trains and supervises student office assistants. 13. Provides limited assistance in the health office, in the absence of the school nurse. 14. Performs other duties as assigned. The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position. IV. MINIMUM QUALIFICATIONS A. Education and Experience 1. High school diploma or equivalent and completion of secretarial training. 2. Two (2) years of successful secretarial experience that included data entry and use of word-processing software. B. Required Knowledge, Skills and Abilities 1. Knowledge of general office management techniques. 2. Knowledge of correct grammar, spelling and English usage. 3. Ability to keyboard at 60 wpm and use word-processing software in a windows environment. 4. Ability to work with and communicate effectively with students, parents, building staff, coworkers, volunteers and the public in a diverse environment. 5. Ability to maintain confidentiality of student records. 6. Ability to prioritize own work, to accomplish a variety of tasks, and work independently. 7. Ability to lift 20 pounds. C. Certification and Licenses 1. Fingerprinting and background check.** 2. First aid and CPR Card within six (6) months of hire. V. DESIRABLE QUALIFICATIONS 1. School District secretarial experience. VI. WORKING CONDITIONS Work is accomplished in a regular school office environment. Ability to tolerate frequent interruptions, normal office dust and fumes, and occasional loud noises; work in tight spaces; use arms, hands and fingers for word processing and data entry; calmly deal with difficult or angry parents and students; bend, stretch, twist, walk or reach requiring ordinary physical effort, listen more closely than in normal daily life are all required. FLSA: Non-exempt AFFILIATION: ESPCP JOB CLASS: Secretarial/Clerical WORK YEAR: 223-Middle School 260-High School *Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement. ** Shifts are subject to change. CONDITIONS OF EMPLOYMENT Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee's responsibility.) The fingerprint scan must be completed prior to the first day of employment. Insurance Benefits Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options. Retirement and Deferred Compensation Eligible employees are required to be a member of the Washington State Department of Retirement Systems Plan. . For eligibility information, check on the link to the Department of Retirement Systems' web site. Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plans (DCP). These are supplemental retirement savings programs that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Clink on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the Department of Retirement Systems. To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor. Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, (253) 583-5154, [email protected]; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, (253) 583-5170, [email protected]. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), https://bit.ly/US-OCR. Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at https://bit.ly/CPSDHIBPolicy; OSPI required language per RCW 28A.300.286 is available at https://bit.ly/OSPIModelLanguage.