About this role
PROFESSIONAL SECRETARY I, 10.5 MOS WEST HIGH 7:00 am - 3:30 pm (starting/ending time may change as they are set by the building to meet their needs) Current secretaries use the internal bidding process to apply. All other current district employees (not a secretary), or external applicants apply online by completing the external application. Entry Wage 2026-27, $18.93/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN THRU 8/18/26 @ 4:00 PM EXTERNAL APPLICANTS (will hire externally if no internal bidder): Open until position is filled. *Hours may change - set by building to meet their needs Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
• Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel. • Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages. • Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested. • Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments) • Greet families new to West, assist counselors and Administration. • Assist offices with mass mailings, report card distribution, and schedule distribution. • Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website. • Enter student discipline data into Infinite Campus • Assist with and monitor and/or enter student information into Campus for the purpose of RTI block. • Prepare mail for pick up • Assist with registration duties. Wait on parents/guardians. • In charge of locker assignments for students. Keep records of used lockers and replace padlocks on lockers that are empty. • Assist with all end-of-year office functions. • Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.) • Start-up, shut down, securing of office and machines on a regular basis. • Assist all other secretaries in the building when needed • Other duties as assigned by Principal & Associate Principals Physical Requirements of Position: (HBV Yes No)
• Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds • Ability to hear and understand speech at normal levels in person and/or on the telephone. • Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone • Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner. Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
• Excellent Attendance REQUIRED must have an excellent attendance record. • Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus. • Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate • Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information • Must be a team member and have good communication skills, both oral and written • Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally • Flexibility in meeting the needs of students and the school • Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers The Davenport Community School District is an Equal Opportunity Employer.