About this role
Job SummaryThe Management Assistant(OA) covers the clerical/administration assistant work for various subdepartments within the Medical service at the Miami VAMC. They will perform clerical and technical work in support of management analysis and program analysis, to evaluate and improve the efficiency, effectiveness, and productivity of Medical Service programs. They will provide administrative services to the Medicine Service Section Chiefs, such as Gastroenterology, Hematology, Oncology, and Hepatology.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/24/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Collect, compile, and/or track data and statistical information Analyze reports that provide clinic utilization; Coordinate and monitor provisions; Answer telephone calls and screen and route incoming and outgoing correspondence, publications and instructions to correct Department; Maintain electronic files; Act as a timekeeper; Maintain adequate office supplies. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesMajor duties include but are not limited to: Collecting, compiling, and/or tracking of data and statistical information. Creating/Analyzing reports. Preparing, executing, and/or tracking program specific information. Coordinating and monitoring the provisions of Medical Services staff. Answering telephone calls, screening and assisting before elevating to upper management. Monitoring and tracking action items for the service and facilitates signatures. Maintaining electronic files. Maintaining office supplies. Communicating in a courteous manner with visitors. Work Schedule: Monday- Friday, Full time, 8:00am- 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Management Assistant (OA)/PD08499A Relocation/Recruitment Incentives: Not AuthorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements:The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.