About this role
Looking for a highly organized, trustworthy, proactive, and versatile Personal & Executive Assistant to support both my personal life and the daily operations of my businesses in Finland. This is not a traditional office job. Every day is different, and the successful candidate should enjoy variety, solving problems, learning new things, and taking initiative. We are looking for someone who can become a long-term, reliable partner whom I can trust to manage responsibilities independently when needed. The role supports the following businesses: - SiivousVelhot (Cleaning Company) - Lentävä Kalakukko (Café, Bar, Accommodation & Gift Shop) - E-commerce and Website Projects Responsibilities Executive & Administrative Support - Manage my calendar, appointments, meetings, and daily schedule. - Organize business and personal tasks and priorities. - Handle emails and communicate with customers, suppliers, and business partners. - Prepare reports, documents, presentations, and other administrative materials. - Coordinate projects and follow up on ongoing tasks. - Handle confidential information professionally. Business Operations - Assist in the daily operations of all businesses. - Coordinate suppliers, inventory, orders, and bookings. - Assist with customer service. - Help improve internal processes and business organization. - Take over certain responsibilities when I am unavailable. Website & Technology Support - Test websites, mobile applications, and software before launch. - Report bugs, usability issues, and suggestions for improvement. - Assist with product listings and website content updates. - Learn and use new software and digital tools quickly. Personal Assistance - Organize my personal appointments, calendar, and daily schedule. - Assist with daily errands, including weekends when necessary. - Organize flights, hotels, meetings, and travel arrangements. - Assist with administrative and personal matters. - Coordinate family logistics and childcare planning when needed. Childcare Support - Occasionally assist in caring for my 18-month-old daughter. - Previous experience caring for young children is required. - Patience, responsibility, and a genuine interest in children's wellbeing are essential. Cleaning & Hospitality Support These duties are only required during exceptional situations, such as unexpected staff shortages, employee absences, or sudden operational needs. When needed, you may be asked to assist with: - Hotel room cleaning. - Café cleaning. - Cleaning assignments for SiivousVelhot. - General housekeeping and maintaining high cleanliness standards. Philippine Administrative Matters - Assist with matters involving Philippine government agencies. - Help organize taxes, permits, registrations, and official documents. - Coordinate with government offices and service providers when necessary. Requirements We are looking for someone who is: - Highly trustworthy and honest. - Able to work independently with minimal supervision. - Organized and excellent at time management. - Flexible and adaptable. - Comfortable performing a wide variety of tasks. - Experienced in administration or executive assistance. - Experienced in caring for young children. - Comfortable learning new software and technology. - A good communicator with excellent English skills. - Knowledge of Finnish is an advantage but not required. - Knowledge of Philippine government procedures is highly preferred. Driver's License A valid driver's license (Category B) is required. The role involves travelling between different business locations when necessary. Having access to your own car is considered an advantage. What We Offer - A unique and varied position where no two days are the same. - Opportunity to work closely with several growing businesses. - Long-term employment with opportunities to grow together with the company. - A supportive and trusting working environment where initiative and ideas are appreciated.