About this role
Job Title Senior Coordinator - FacilityJob Description Summary The Senior Facility Coordinator is responsible for overseeing day-to-day facility operations, ensuring a safe, efficient, and compliant workplace environment. The role involves close coordination with landlord, managing vendor services, maintenance activities, statutory compliance, safety requirements, and supporting business continuity across assigned facility.Job Description Facility Operations
• Manage daily facility operations to ensure smooth functioning of office infrastructure and services. • Monitor preventive and corrective maintenance activities for HVAC, electrical, plumbing, UPS, FAS etc. • Conduct regular facility inspections and identify operational risks. • Coordinate workplace readiness and support business requirements. • Prepare monthly muster roll and submission for the wages. Vendor Management
• Manage housekeeping, cafeteria, pest control, transport, and other facility service providers. • Track vendor performance against SLAs and KPIs. • Review service reports and ensure timely corrective actions. • Process work orders, purchase requests, and service invoices on time. Health, Safety & Compliance
• Ensure compliance with local regulations, building standards, and company policies. • Conduct safety audits and workplace inspections. • Support emergency response planning, fire drills, and evacuation exercises. • Ensure all statutory certifications and permits are maintained and renewed on time. Asset & Infrastructure Management
• Maintain facility asset inventory and records. • Coordinate repairs, replacements, and upgrades of facility equipment. • Support space planning and workplace improvement initiatives. Stakeholder Management
• Act as the primary point of contact for facility-related issues. • Coordinate with landlords, building management, contractors, and internal stakeholders. • Ensure timely resolution of employee service requests and escalations. Financial & Reporting Responsibilities
• Monitor facility-related expenses and budgets. • Review and validate vendor invoices. • Timely submission of monthly office rental invoice to avoid any interest from landlord. • Prepare monthly reports covering maintenance activities, incidents, compliance status, and cost management. • Identify opportunities for operational efficiency and cost savings. Project Coordination
• Support office moves, expansions, renovations, and facility improvement projects. • Coordinate project schedules, contractors, and stakeholder communications. Qualifications
• Bachelor's Degree or Diploma in Facilities Management, Engineering, Business Administration, or related field. • Minimum 3-5 years of experience in Facilities Management, Workplace Services, or Building Operations. Required Skills
• Facility Operations Management • Vendor & Contract Management • Health, Safety & Environment (HSE) • Project Coordination • Budget Management • Workplace Services • Strong Communication & Stakeholder Management • Problem Solving and Decision Making • MS Office and Facilities Management Systems
INCO: “Cushman & Wakefield”