About this role
Job summary
The Outpatient Referrals Administrator provides administrative support to the Outpatient Referrals Team, ensuring GP referrals are received, processed and managed accurately and efficiently to support timely patient access to outpatient services acrossSomerset NHS Foundation Trust, including Musgrove Park Hospital and Yeovil Hospital.
The role is responsible for monitoring and processing referrals received through local and national referral systems, including e-Referrals, Cinapsis, Maxims and TrakCare ensuring patient information is recorded and handled in accordance with Trust policies and data protection requirements.
Working as part of a busy administrative team, the post holder liaises with GP practices, clinicians, patients and colleagues across the Trust to resolve routine queries and support the smooth flow of referrals through the patient pathway. The role requires strong organisational, communication and IT skills to maintain data quality, manage worklists, prioritise workload and contribute to the delivery of a responsive and efficient referrals service.
The post holder will work within established procedures and receive guidance from senior colleagues while developing knowledge of outpatient referral processes, Trust systems and NHS administrative standards. They will contribute to maintaining high standards of customer service, confidentiality and teamwork while supporting the Trust's commitment to providing safe, effective and patient-centred care.
Main duties of the job
Process and manage incoming GP referrals across Somerset NHS Foundation Trust.Support referral pathways for services delivered at Musgrove Park Hospital, Yeovil Hospital and other Trust locations.Monitor and manage referral worklists using systems such as e-Referrals, Cinapsis, Maxims and TrakCare.Ensure patient information is accurately recorded, validated and maintained.Respond to enquiries from patients, GP practices and healthcare professionals in a professional and timely manner.Support the timely progression of patients through referral and outpatient pathways.Maintain confidentiality and comply with Trust policies and data protection requirements.Prioritise workload effectively to meet service demands and performance standards.Provide administrative support and cross-cover within the wider Outpatient Referrals Team.Contribute to a collaborative, patient-focused service across multiple hospital sites.
About us
At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:
Flexible working options to help you balance work and lifeNHS pension scheme for long-term financial securityGenerous annual leave allowance to recharge and relaxA strong focus on career development to help you grow and achieve your potentialAdditionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.
Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.
The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.
Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
Job description Job responsibilities Please see attached Job Description & Person Specification for further details of duties and responsibilities.
Person Specification
Qualifications Essential
As a minimum GSCEs in English Language and Maths or functional skills
Experience Essential
Evidence of prioritising workloads/good time management Proven experience of working well as part of a team Experience of dealing with patients/customers
Desirable
Experience of working in a healthcare setting/previous experience of NHS administration processes Minimum 1 year office experience within last 5 years
Additional Criteria Essential
IT literate; including recent experience of using Microsoft packages such as Word, Outlook and Excel Must be able to communicate in English Language, both written and verbally appropriate Excellent communication skills, able to communicate effectively at all levels Ability to maintain good quality professional relationships even when dealing with contentious matters Polite and professional at all times
Desirable
Knowledge of medical terminology Working knowledge of in-house hospital systems
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Somerset NHS Foundation Trust
Address County Hall
The Crescent
Taunton
Somerset
TA1 4DY
United Kingdom
Employer's website https://www.somersetft.nhs.uk/ (Opens in a new tab)