About this role
The Project Manager (PM) serves as the primary lead for records retention and management (physical and electronic) within the Occupational Health Branch (OHB). The PM is responsible for developing, maintaining, and updating branch-wide policies, procedures, and the Administrative Manual, ensuring compliance with State and departmental requirements. In addition, the PM provides in-office operational support, assisting with routine administrative tasks and onsite needs to facilitate smooth branch operations.
Applicants must submit both a cover letter and resume for consideration.
This is a full-time, benefited position. This position is funded through 6/30/2028.
The range for this position is $35.00-$45.00 per hour based on experience and qualifications.
This is position requires a physical presence in the Richmond, CA office at least four times per week.
ESSENTIAL FUNCTIONS
• Leads the development, implementation, and oversight of OHB's records retention program, including both physical and electronic records.
• Ensures compliance with State and departmental records retention schedules and Public Records Act requirements.
• Maintains, organizes, and updates databases and filing systems for records tracking, retrieval, and archiving.
• Provides training and guidance to staff on records management best practices.
• Develops, drafts, and updates branch-wide policies, procedures, and the Administrative Manual in collaboration with OHB leadership and staff.
• Ensures branch policies and procedures remain current and compliant.
• Prepares written and visual materials (charts, diagrams, tables, slides) to support policy and procedure dissemination.
• Assists with onsite operational duties, including managing mail, packages, and supporting physical office tasks.
• Provides general administrative support to OHB leadership and project teams as needed.
• Coordinates routine administrative tasks and maintains shared resources.
• Supports implementation of standardized workflows and continuous improvement efforts related to records and administrative processes.
• Advises OHB staff on problems related to records retention and policy development.
JOB QUALIFICATIONS
• Ability to work independently and collaboratively.
• Strong organizational skills with attention to detail.
• Ability to interpret and organize complex information.
• Proficiency with Microsoft Office Suite and records management systems.
• Ability to conduct onsite operational duties, including managing mail, packages, and occasional physical tasks.
• Strong written and verbal communication skills.
Education/Experience
• Four years of work experience performing analytical, technical, clerical, and/or customer service duties. Academic education from an accredited college/university may be substituted for the required experience on a year-for-year basis.
• Public health experience preferred.
PHYSICAL DEMANDS
Stand: Frequently
Walk: Frequently
Sit: Frequently
Handling / Fingering: Occasionally
Reach Outward: Occasionally
Reach Above Shoulder: Occasionally
Climb, Crawl, Kneel, Bend: Occasionally
Lift / Carry: Occasionally - Up to 25 lbs
Push/Pull: Occasionally - Up to 25 lbs
See: Constantly
Taste/ Smell: Not Applicable
Not Applicable = Not required for essential functions
Occasionally = (0 - 2 hrs/day)
Frequently = (2 - 5 hrs/day)
Constantly = (5+ hrs/day)
WORK ENVIRONMENT
Must report physically to campus in Richmond, CA at least four times per week. The remainder of work can be done remotely.
Must have functional Wi-Fi and internet access at remote location.
EEOC STATEMENT
It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.