About this role
ESSENTIAL FUNCTIONS • Serve as initial contact person, receive and screen calls and visitors. • Coordinate the flow of communication through the assigned office in an efficient and effective manner with staff, the general public, businesses, and others, take messages as appropriate. • Enter all timecards for technicians. • Reconciles all payroll entries before payroll is run biweekly.
ADDITIONAL FUNCTIONS • Perform miscellaneous typing for the service department. • Assist with filing from other areas of the shop office. • Create work order jackets for all cost centers. • Scan completed work orders. • Make hotel/flight reservations as needed. • Perform a variety of general clerical duties including maintaining and filing records, verifying accuracy of information, and recording information.
QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY • High school graduate or equivalent. • Proficient data entry capabilities. • Ability to speak, read, write, and understand English • Ability to work in a team environment. • Proficient in use of a desktop computer, including Microsoft Office products • Must be able to operate a PC, dealer AS400 computer system, all related software, e-mail, calculator, telephone, fax machine, copy machine, and printer. • Ability to work with customers in a professional manner and develop/maintain relationships
PHYSICAL/ENVIRONMENTAL REQUIREMENTS • Office environment; moderate noise level • Material and equipment directly used: Computer terminals, personal computer, calculator, telephone, fax machine, copy machine, and printers. • Ability to walk up and down stairs. • Frequent sitting/standing for long periods using a computer • Frequent use of hands for simple grasping, pushing, pulling, and writing and typing • Overtime and varying schedules may be required • Professional dress code is required.