About this role
Our associates celebrate lives. We celebrate our associates.
SCI is seeking a highly organized and detail-oriented Administrative Assistant III to support our Legal Department's operations. This role serves as a key liaison between internal business partners, outside counsel, third-party administrators, and vendors to ensure the efficient administration of litigation and non-litigation matters.
JOB RESPONSIBILITIES
• Coordinate the setup and administration of new litigation and non-litigation matters. • Prepare attorney engagement materials and facilitate onboarding of outside counsel. • Manage legal billing through multiple e-billing platforms, including invoice review, routing, approvals, and payment tracking. • Coordinate with internal departments and third-party administrators to resolve billing, payment, and system issues. • Track legal settlements, verify supporting documentation, coordinate required tax forms, and monitor payment status through completion. • Serve as a primary point of contact for internal clients, outside law firms, and vendors regarding legal operations and administrative support in connection with billing. • Prepare monthly accrual reports, legal spend reports, and other operational reports for leadership. • Support compliance with internal controls and SOX requirements. • Review financial data and reports to identify coding or accounting discrepancies before processing. • Assist with vendor onboarding, user account administration, and system access for legal technology platforms. • Maintain electronic legal files and ensure accurate document management. • Provide training and guidance to team members on billing procedures and department systems. • Support special projects and perform other administrative duties as assigned.
Qualifications
• Experience with legal billing, invoice processing, or financial administration preferred. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Advanced proficiency in Microsoft Office, particularly Excel. • Experience working with legal operations, e-billing, or document management systems is preferred. • Strong attention to detail and commitment to accuracy. • Ability to work independently while collaborating effectively across departments.
Education:
• High School Diploma or equivalent required
Experience:
• At least five (5) year’s administrative assistance experience with progressively more responsibility as well as self-managing workload to achieve expectations
Knowledge, Skills & Abilities:
• Advanced Excel (conditional formatting, pivot tables, graphs) and Power Point skills to produce executive level high quality documents
• Proficient MS Office and Word
• Ability to keep confidential or proprietary knowledge to one’s self
Postal Code: 77019
Category (Portal Searching): Administration and Clerical
Job Location: US-TX - Houston