About this role
We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!
Job Description:
Fixed-Term Contract (6 months)
PROCESS:
Switchboard
• Answering of switch board in a professional and courteous manner • Transfer calls, and take messages when required • Updating of internal telephone list • Reply to general information requests with accurate and up to date information
Office Management
• All general office duties (copying, faxing, filing, binding, etc.) • Sort incoming mail, , and courier deliveries for distribution • Arrange for items to be couriered as required • Maintain the meeting rooms bookings register (Projectors/Boardrooms) • Resolve administrative problems and inquiries • Monitor and maintain office stock levels (stationary, refreshments, water, etc.), including ordering process
Meetings & Events
• Greeting and receiving of clients/suppliers/visitors to the organization in a professional and friendly manner • Planning and executing Company events, including liaising with suppliers/vendors, internal stakeholders • Managing of the events budget in line with company policies • Take minutes at meetings • Distribute minutes
Company Vehicle
• Ensure company vehicle is regularly inspected and washed • Plan and execute annual services for company vehicle • Manage all bookings for company vehicle in line with company policies
Purchasing Administration:
• Conduct general Purchasing administration • Create PRs • Receive invoices & ensure sign offs are done in line with Company Policy
Calendar Management
• Manage calendars for General Manager and other Executive Managers (as required)
Travel Management
• Manage travel and travel budget in line with Group and Company policies • Develop and maintain relationships with Travel Agents • Liaise with internal stakeholders on travel needs (local and international travel, including travel for Head Office departments & Senior Management when required) • Liaise with travel agents to finalise travel arrangements in line with Company policies.
To apply, please submit your resume and cover letter outlining your interest for this role.