About this role
Job Description
We are seeking a highly organized, proactive, and trusted Executive Assistant to provide comprehensive support to the Managing Director and Saudi Leadership Team. In this role, you will serve as a key partner in enabling effective leadership operations, ensuring seamless coordination across stakeholders, and supporting the delivery of high-impact business priorities. The ideal candidate will bring strong executive presence, exceptional discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment.
Key Responsibilities
Executive & Office Support
• Provide proactive administrative support to the Managing Director, including calendar management, correspondence, documentation, and daily office operations. • Prepare high-quality reports, presentations, and corporate materials. • Maintain organized filing systems and support efficient office administration.
Leadership & Stakeholder Coordination
• Act as a liaison for the Saudi Leadership Team, facilitating collaboration across functions and stakeholders. • Support communication and coordination with internal and external partners. • Serve as a trusted and confidential member of the Leadership Team.
Meeting & Governance Management
• Coordinate leadership meetings, including agendas, materials, minutes, and action tracking. • Support Business Reviews, Town Halls, and leadership forums to ensure effective execution and follow-through.
Travel & Expense Management
• Manage domestic and international travel arrangements, visas, itineraries, and accommodations. • Process expenses, support budget tracking, and liaise with vendors in compliance with company policies.
Events & Engagement
• Plan and deliver leadership visits, employee events, and engagement activities. • Organizing all senior management team visits to Saudi and all Saudi Leadership team away days/team building sessions • Coordinate regional and global leadership visits with strong cultural awareness and professionalism.
Confidentiality & Compliance
• Handle sensitive information with discretion and professionalism. • Ensure compliance with company policies, processes, and administrative standards.
Projects & Continuous Improvement
• Support special projects and operational improvement initiatives. • Leverage digital tools and collaboration platforms to enhance efficiency and ways of working.
Additional Projects: Partner with HR on organizational development and design initiatives supporting employee development programs that enhance organizational capability and support long-term career growth.
Requirements
• Minimum 5 years of experience supporting senior executives (Senior Director / Executive level). • Proven experience in executive administration, office management, and leadership support. • Strong organizational and prioritization skills, with the ability to manage multiple competing demands. • Excellent written and verbal communication skills, with strong stakeholder engagement capabilities. • Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and digital collaboration platforms. • Demonstrated experience in: • Complex calendar and travel management (including visas) • Event planning and coordination • Expense management and budget tracking
• High level of integrity, discretion, and professionalism. • Strong attention to detail, problem-solving capability, and ability to anticipate needs. • Cultural awareness and ability to work across diverse teams and geographies.
Required Skills: Adaptability, Communication, Event Planning, Interpersonal Relationships, Meeting Organization, Microsoft Outlook, Office Administration, Prioritization, Reporting and Analysis, Scheduling Preferred Skills:
Current Employees apply HERE
Current Contingent Workers apply HERE
Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status: Regular Relocation:
VISA Sponsorship:
Travel Requirements:
Flexible Work Arrangements: Not Applicable Shift:
Valid Driving License:
Hazardous Material(s):
Job Posting End Date: 08/17/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.