About this role
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level receptionist support for an office. Employees at this level work under general supervision and handle moderately complex issues and problems that are routine and require solid receptionist working knowledge. The candidate shall provide seasoned receptionist and clerical assistance. Incumbents frequently deal with complex situations or issues. This position is highly visible and requires excellent interpersonal skills and sound judgment. Incumbents are expected to respond to questions, concerns, and complaints from many people both inside and outside the Church organization.
• Greets and screens visitors, answers telephone calls, directs messages to appropriate individuals or work groups, receives and sorts mail and correspondence, schedules meetings for conference or training rooms, and is typically the initial contact for visitors to the department, floor, or work area.
• Regularly uses personal computer to do routine word processing and/or uses other software such as spreadsheet, database, and e-mail. May screen incoming mail and respond on routine matters and make appointments.
• In addition, the incumbent may set up and maintain correspondence, operate basic office machines (copiers, adding machines, and so on)and order office supplies.
• May perform other related tasks as assigned.
• Member of The Church of Jesus Christ of Latter-day Saints and holds a current temple recommend or worthy of a temple recommend.
• Bachelor’s or HND Secretaryship & Management or related qualification.
• Demonstrate at least 3 years of relevant working experience in reception/secretarial functions.
• Ability to carry out front office/department coordination.
• Capacity to understand, structure, and manage the information flow within the office.
• Familiarity with the use of office equipment like desk phones, photocopiers, scanners, etc.
• Proficient in Microsoft Office and other applicable Applications.
• Capacity to work in a multidisciplinary and multicultural team.
• Demonstrate flexibility, versatility, initiative, pro-activity, diplomacy, dynamism, and enthusiasm.
• Provide accurate data, maintain strict confidentiality, perform tasks in a timely manner.
• Good oral and written communication skills and ability to maintain excellent public relations. Be fluent in written and spoken English.
• The ability to speak French will be an added advantage.