About this role
• 8hrs/day
• 12 month position
• Paygrade 4
• $22.23/hr
• Work Hours: 8:00am-5:00pm
• Replacing Julie Belanger
• Effective asap
Position Summary Performs a wide variety of clerical support services to assist the efficient operation of the Transportation Department while maintaining confidentiality. Duties and Responsibilities (These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA)
• Answer high volume phone calls & two-way radio. Greets visitors and assists them.
• Monitor budget and generate reports for Director's review including P-card and mileage reports.
• Process drivers' payroll and monitor drivers' attendance.
• Maintain master MDOS driver's license spreadsheet.
• Monitors driver information, insurance/registration information, etc.
• Process drivers' license records through the MDOS website
• Schedule appointments and interviews, follow up new employee recommendations and processing.
• Monitor, update information and run reports for Fueling and Tank Leak systems.
• Assigns drivers fuel fob.
• Update Pupil Transportation Website via Foxbright.
• Process purchase orders, accounts payables .
• Order & maintain department supplies.
• Process maintenance work orders.
• Process accident & incident reports.
• Verifies student data in PowerSchool and TransFinder.
• Edits and assists with bus routes, driver directions and bid sheets.
• Compiles alternate addresses for Supervisor once information is changed in PowerSchool.
• Review the transportation department main email account, provide answer or forward to appropriate administrators.
• Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, two-way radio and telephones.
• Communicate with, vendors, schools, parents, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.
• Other duties as assigned by administration.
The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person. Education, Experiences, Knowledge, Skills and Abilities (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) Education: This position requires high school diploma or equivalent. Experience:
• One year of related experience providing clerical support in an office setting required, two years preferred.
Knowledge:
• Knowledge of basic math, required.
• Knowledge of principles and processes for providing customer services, required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, database, managing files and records, designing forms, and other office procedures, required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.
Abilities:
• Ability to read and interpret district policies, guidelines, and government regulations, required.
• Ability and willingness to participate in training classes, required.
• Ability to write routine reports and correspondence, required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
• Ability to multi-task, meet deadlines, be organized and work in a fast-paced work environment, required.
• Ability and willingness to work cooperatively with teachers, community, students and staff, required.
• Ability to read, write, and communicate effectively in English to perform essential job duties, including but not limited to understanding and following safety instructions, responding appropriately to emergency situations, completing documentation, and interacting with English-speaking staff, students, community and supervisors, required.
Skills:
• Word processing 40 wpm, required
• Advanced Word processing programs, required
• Advanced Spreadsheet programs, required
• Advanced AS400, required
• Powerpoint, preferred
• Basic PowerSchool, required
• Basic math skills, required
• Good verbal and written communication skills, required
• Customer Service Skills, required
• Database programs, preferred
• TransFinder, preferred
• Time Force/UKG, preferred
Testing Keyboarding, Data Entry, Advanced Word Processing, Advanced Spreadsheet programs, Basic Math, Alpha Filing, Customer Service, Proofreading, Advanced AS400, Basic PowerSchool, Encounter Assessment and Writing are required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files, computer and audio-visual equipment, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers. Work Environment The noise level in the work environment is very loud. The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job. Title: Transportation Secretary – Grade 4 FLSA: Non- Exempt Reports to: Director of Transportation Updated August 2026 It is the policy of Chippewa Valley Schools not to discriminate on the basis of race, color, sex (including but not limited to sexual orientation, gender identity), religion, national origin or ancestry, age, disability, height, weight, genetics, or marital status in its programs, services, activities, or employment. Inquiries related to nondiscrimination policies, questions, concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator, Director of Human Resources, Chippewa Valley Schools Administration, 19120 Cass Avenue, Clinton Township, MI 48038 Phone: 586-723-2090 Email: [email protected] / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator, Director of Special Services, (same address) Phone: 586-723-2180 Email: [email protected]. Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at (800)482-3604 or [email protected].