About this role
(Using a computer is suggested to complete application. Phones are not always compatible.) POSITION PROPERTIES Position Title Office Staff - Secretary
Schedule / Grade Hourly Support - Grade 27 Job Code 01SEC12222/224
FLSA Non - Exempt Calendar SEC12
Benefits Eligible - 60 day waiting period (Retirees not Benefit eligible) Contract Type Notification
Bargaining Unit None Revised Date 07/24/2026
PURPOSE This position will provide office support and assist the K-5 English Language Arts Coordinator, the 6-12 English Language Arts Coordinator; and the K-12 Social Studies Coordinator in meeting the departmental needs of all students and teachers in the district. ESSENTIAL RESPONSIBILITIES AND DUTIES
• Manage the budgets and curricular materials for two K-12 departments, including managing quote requests and uploading contract information, purchasing, accounting, special payroll
• Track and manage orders of incoming materials and coordinate distribution of materials of up to 30 pounds
• Perform a wide range of clerical functions including data entry, electronic records-keeping, copying, and calendar management. Enter substitute requests into Frontline system; Process professional leave applications and create travel arrangements for conferences for staff members & coordinators
• Communicate with a variety of constituents (families, teachers, administrators, vendors) initiating and/or receiving written correspondence, telephone calls, or in-person visits
• Coordinate the logistics surrounding department meetings and professional development workshops
• Prepare documents for Board of Education approval though Simbli
• Use district-specific software such as Bank of America, Business Plus, PowerSchool
• Coordinate Field Trip plans including scheduling, vendor payment, and bus requests for both in and out-of-town field trips
Perform other duties as necessary to support the mission and vision of Columbia Public School District. DISTRICT EXPECTATIONS All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org. REPORTING RELATIONSHIPS Reports To: K-5 ELA Coordinator; 6-12 ELA Coordinator; K-12 Social Studies Coordinator Supervises: None QUALIFICATIONS Minimum: High School Diploma; Minimum three years Administrative Office experience; Excellent organizational skills; Ability to prioritize work load; High degree of accuracy, and computer proficient. Ideal candidate will have a professional and friendly demeanor with demonstrated ability to work well with a variety of individuals in a fast paced environment. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. ADA REQUIREMENTS Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students. Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk, and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. Attendance: Consistent and regular attendance is an essential function of this position. Conditions and Environment: The work environment is consistent with a typical office environment; at times, many staff members may be present and speaking simultaneously. Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodation to perform the essential job functions. Equal Opportunity Employer