About this role
Title Code: Temp: Programs Clerk
Job Details: 15 hours per week JOB SUMMARY Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.
ESSENTIAL DUTIES/RESPONSIBILITIES
• Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings.
• Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews.
• Completes billing forms and other forms.
• Sorts, organizes, delivers, and processes all incoming and outgoing mail.
• Collects, prepares, maintain, organizes, and disseminates appropriate files, documents and information for all meeting, and programs/initiatives in an orderly manner.
• Makes copies of all documents for parents, teachers, and staff members included in student case.
• Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents.
• Performs other related duties as assigned within the same classification or lower.
MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
• High School Diploma or Equivalency Certificate required.
Experience
• One (1) year office, clerical, secretarial and/or computer experience required.
Knowledge, Skills, Abilities and Other Characteristics
• Judgment, initiative, inter-personal, organizational, and problem-solving skills.
• Ability to successfully manage multiple tasks simultaneously.
• Organizational, analytical, and planning skills.
• Demonstrated oral and written communication skills.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.
Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment.
• N/A
Driving Requirements
• N/A
LEADERSHIP ROLE
• N/A
PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.
Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.
• No special vision requirements
Work Environment Location
• Office, school or similar indoor environment: over 2/3 percent of the time
Noise Level
• Moderate: between 1/3 and 2/3 percent of the time
Weight & Force Lifting and carrying requirements
• None:
Travel Requirements
• N/A
JOB INFORMATION
Approved Date: 9/1/2020
Established Date: 9/1/2020
Title Code: Y00161
Title: CLERK: PROGRAMS TEMPORARY
Alternate Title: Clerk: Programs Temporary
Reports to Generic: Manager;Coordinator;Principal
Reports to Specific:
ORGANIZATION
Division: Varies
Business Unit:
Department:
Negotiated Agreement: N/A
HR JOB INFORMATION
Unit: 0
Days Worked: 191; 260
FLSA Exemption Status: Non-Exempt
Grade: Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment)
Essential Job:
Months Worked: 10;12
Hours Worked: 6.5;7
Job Family: Administrative and Office Support
Sub-Function: Technical-Clerical Support