About this role
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The University of Miami has an exciting opportunity for Sr. Accounting Assistant. The Accounting Assistant performs a variety of general clerical and accounting functions, such as reconciliation of bank accounts, posting information, balancing general or subsidiary ledgers, processing payments, and compiling segments of monthly closings and annual reports.
Core Job Functions:
• Provides accounting support to the department.
• Prepare and maintains accounting documents and records.
• Prepares bank deposits, general ledger postings, and statements.
• Reconciles accounts in a timely manner.
• Enters key data of financial transactions in applicable system/database.
• Researches, tracks, and restores accounting or documentation problems and discrepancies.
• Informs management and compiles reports or summaries on activity areas.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Core Qualifications:
• High School diploma or equivalent
• Minimum 1 year of relevant experience
DEPARTMENT SPECIFIC FUNCTIONS
Job Summary (Purpose and Function):
Assists the Payroll & Benefits Accounting Departments with accounting, payroll, and tax responsibilities.
Accounting & Audit
• Gathers payroll record audit requests for Risk Management, General Counsel, Grant department, 990 document requests, and other internal and external stakeholders.
• Provides 941 tax deposit confirmation and log to ORA and Child Protections Dept. each month.
• Logs 1042-S A/P tax payments for use with end of year 1042-S tax filing.
• Bank Reconciliation entries (Ad Hoc Bank Transactions-AHBT) to reconcile Payroll Banks 43 & 27
• Payroll Accounting Adjustments (PAAs) to correct any posting issues with pay in Workday
• Assists Payroll Tax Administrator with ADP integration runs and off and on cycle reconciliations.
• Assists with the 941 and 1042 tax wires.
Foreign National Processing
• Assists Payroll Tax Administrator with 1042 annual processing.
• Foreign National W-4, RA election changes in Workday inbox.
• Assists Payroll Tax Administrator with annual identification of Foreign National and communications in November.
• Assists Payroll Tax Administrator with integration process between FNIS, Tax Nav and Workday.
• Reviews Windstar integration error logs and resolve errors.
• Serves as backup to Payroll Tax Administrator in running Windstar integrations.
• Manages FNIS Foreign National Analysis for approx. 200 FN. paid via Workday and 400 FN receiving scholarships from Cane link. This includes receipt and review of support documentation uploaded as backup to FNIS form submission.
• Responds to Foreign National questions and FNIS site data entry questions. Escalate complex tax questions to Payroll Tax Administrator.
• Works with Payroll Analyst on FICA refunds and YTD adjustments related to Foreign Nationals.
• Assists Payroll Tax Administrator with reviewing the excess in Scholarship Report from Cane link to identify Student Athletes and others receiving excess scholarship. This is inclusive of tax payment and processing of FN document and working with Cashiers Office to charge student account for taxes.
• Assists Payroll Tax Administrator with running the Windstar Integrations according to Payroll pay cycles. PY049- Windstar Tax Treaty, PY050 Windstar FICA updates IN, PY144 Windstar W-4 IN.
Unclaimed Check Processing
• Assists Payroll Tax Administrator with annual unclaimed payroll checks reporting. Process includes communication with employee, payment reissue and final report submission to Controllers Office for remittance to the state.
W-2 Processing
• Assists Payroll Tax Administrator with annual production of W-2 tax forms.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status: Full time Employee Type: Staff