About this role
Job summary
THIS POST IS SECONDMENT UNTIL 31 MARCH 2027 DUE TO FUNDING
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
Public Health Wales is the national public health agency in Wales employingapproximately 2300people. Please take a moment to read our additional documents to find out more about what we do and how we are working to achieve a healthier future for Wales.
Each part of our organisation plays a huge part in contributing to the seven priorities of our Strategic Plan, and as part of our contribution, Screening Division is looking for an individual with drive and ambition to join its Trainingteam.
Ifsuccessful you will be providing administration support to the Training team that deliver a wide range of accredited and non-accredited learning and developmentto our Screening staff. The post holder will ensure that all administration duties are carried out in line with the awarding bodies'requirementsand as part of the Healthcare Support Workers Framework.
If successful you will be responsible for:
Main duties of the job
Working as part of theScreeningDivisionCentral Training Teamto provide administrative support toAssessors, InternalQuality Assurersand Workforce Development Managers.
Provide administrative supportforthe delivery of the Level 3 Fundamentals of Health Screeningqualificationand its associated pathwaysto the Screening Workforce Development Team. This role supports the Screening Workforce Development Team with learning and development activities. This includes administrationtasks related to assessment, qualityassurance, and learner support.
You'llwork with colleagues across Public Health Wales and partner organisations, meet deadlines, andmaintainprofessional standards. Thedutieslisted are a guide and may change, so flexibility is important.
Our organisational values ofWorking Together, with Trust and Respect, to Make a Difference,underpinned by ourBeing Our Best Frameworkset out how we are expected to undertake our roles. The Being Our Best colleaguegroupwhichappliesto this roleisColleague.
As part of the role the postholder may be asked to work across screening division asrequired.
About us
We are Public Health Wales - the national public health agency in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.
We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visit
https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description Job responsibilities
Act as the first point of contact for internal and external queries related to learning and development activities.
Communicate professionally and respectfully with all stakeholders, including learners, ensuringconfidentialityand following agreed processes.
Monitor and respond to emails and other team communications, including managing the shared SWDT and ESR learning compliance mailboxes.
Support assessors and Internal Quality Assurers by providing guidancedocumentsand links to relevant training materials or signposting as needed.
Support procurement and budget processes.
Provide admin support to SWDT managers on projects.
Provide planning and organisational support to SWDT staff and stakeholders across the Screening Division.
Manage own workload, including emails and diary tasks.
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications and Knowledge Essential
Educated up to a level 4 qualification or equivalent level of knowledge and skills or experience. High level of proficiency in MS Office applications.
Desirable
IT qualification or evidence of current, recent practice. Knowledge of Public Health Wales and it's screening programmes. Knowledge of learning and development administration and associated procedures.
Experience Essential
Demonstrable experience in an administrative role. Demonstrable experience of communicating with colleagues and the public. Previous experience of processing confidential data and an awareness of the requirements of information governance. Previous experience of managing own workload and prioritising tasks.
Desirable
Previous experience of working within a learning and development setting.
Skills and Attributes Essential
Excellent written and verbal communication skills, a high level of numeracy, written and spoken English. Ability to use discretion and maintain confidentiality. Highly organised with good time management skills. Effective relationship-building abilities with a team-oriented mindset.
Desirable
Ability to adapt skills to changing environment, business needs and workload.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Public Health Wales
Address Bowel Screening Wales
Unit 6, Green Meadow
Llantrisant
CF72 8XT
United Kingdom
Employer's website https://phw.nhs.wales/ (Opens in a new tab)