About this role
Job summary
To manage the Receipts & Distribution and the Material Management team function at University Hospital and/or Hospital of St Cross. To undertake all necessary administration functions associated with the supervising of the department. To manage the bulk store facility and ensure the timely delivery of goods to wards and allocated Team. To assist providing and monitoring an efficient and cost-effective materials management service to wards and departments within the Trust as part of the internal supply chain service. To also assist in providing an effective and efficient service with a strong emphasis on the quality of service. Actively contribute to the development of a dynamic receipts, distribution and materials management service to reflect the changing demands and priorities within the Trust. Provide a flexible working approach to meet the needs of the service.
Please be advised that sponsorship is not eligible for this post.
A full UK driving license is essential for this post. Please note that an international driving license is not accepted.
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
Main duties of the job
Manage the day-to-day operation of the Materials management, Receipts and Distribution service for premises in and around the University Hospital site or at Hospital of St. Cross and delegate responsibilities as appropriate to the allocated team. Act as first line manager for Receipts, Distribution and Materials management staff. Manage the Materials Management function at ward level ensuring the procurement of stock items in compliance with Trust procedures and Quality Standards as clarified within the current ISO standards Manage and supervise the Materials Management staff and develop staff in line with an agreed training programme to ensure adequately trained resources are in place at all times to maintain an efficient service. Monitor progress of new staff and report to the Head of Procurement. Provide the level of service required by the Trust from the Materials Management function advising customers in all aspects of stock ordering / stock management and acting as a primary point of contact, attending meetings when required.
About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Job description Job responsibilities
Maintain the security of high value stock held in Receipts and Distribution and the any relevant storage area. Manage the space and stock held in the bulk or other relevant storage ensuring items are replenished in accordance with agreed inventory levels. Co-ordinate the internal delivery of stock between the storage areas and the various wards and departments. Co-ordinate the daily return of all NHS Supply Chain roll-cages, tote bins and pallets to ensure compliance with the Trusts objectives and to ensure that the Trust in good standing with NHS Supply Chain targets for returns. Maintain a record of the daily receipt of goods and produce monthly statistical information on the number of deliveries received. Provide the level of service required by the Trust from the Materials Management function. Support the expansion of the Materials Management function across the remaining wards and departments within the Trust in accordance with the proposed Materials Management 'roll out' plan.
For further details of the role please see the attached job description.
Person Specification
Qualifications Essential
oNVQ Level 3 or equivalent. oQualified to, or willing to work towards, level 3 of the Chartered Institute of Purchasing & Supply or have equivalent training and experience of stock management. oManual Handling & Lifting in the Workplace. oLevel 2 of the Chartered Institute of Environmental Health (CIEH), oGood standard of general education. oFull UK Driving License.
Desirable
oSupervisory qualification
Experience Essential
oExtensive experience managing a large Receipts & Distribution operation. oMaterial Management experience. oExperience of supervising and managing staff. oAbility to use Microsoft software packages including Word, Excel, e-mail and the internet and database applications.
Desirable
oExperience of working in the NHS
Knowledge Essential
oKnowledge of stock /inventory management principles. oKnowledge of Trust and management policies and procedures. oKnowledge of administrative procedures.
Desirable
oHave a thorough understanding of current issues relating to the NHS. oKnowledge of products used within NHS.
Skills Essential
oProven record of planning, organization and administration skills. oAbility to communicate effectively with customers and suppliers at all levels (written & verbal). oAbility to supervise, train and motivate a team to meet targets. oAbility to implement departmental and trust policies. oGood numerical, analytical and keyboard skills.
Commitment to Trust Values and Behaviours Essential
oMust be able to demonstrate behaviours consistent with the Trust's values. (As detailed in UHCW's Values in Action document below) oApplicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals Coventry and Warwickshire NHS Trust
Address University Hospitals Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX
United Kingdom
Employer's website https://www.jobsatuhcw.co.uk (Opens in a new tab)