About this role
Job summary
You will assist in the day-to-day operational work of the SWNS division, supporting the anaesthetic department, obstetrics and gynaecology Service and Intensive Care unit in the collation and production of their medical rotas in conjunction with the relevant clinical leads and rota leads. Ensuring proactive planning for all leave, and the accurate tracking of annual leave and sickness absences on CLW and excel spreadsheets and submitting banks shifts via the Patchwork system for prompt processing in line with Trust Financial processes and deadlines. This will involve liaising with members of staff across the teams, directorate and wider organisation. Alongside this some communication with external organisations and the public may be required.
Main duties of the job
Rota Coordination
Responsible for the preparation of the weekly rotas ensuring that all sessions are covered by the relevant grade, identifying gaps in the rota and reallocating sessions where necessary, including arranging extra clinical sessions when required Patient Support
To participate in managing Datix, PALS and patient complaint processes. Providing information and expertise as required. Be responsible for maintaining patient and staff confidentiality and observing Trust policy and procedure with regard to patient contact within the context of this role. Team Support
As part of the Admin team, provide support for room bookings and organising meetings when required. As part of the Admin team support for meetings including minute-taking when required.
About us
Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.
Job description Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page.
The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.
Person Specification
Education/Qualifications Essential
Educated to A' level or equivalent experience. NVQ Level 4 in relevant qualification or equivalent experience
Desirable
Educated to Degree level AMSPAR medical secretary qualification
Skills/Abilities Essential
High level of computer literacy with good command of Microsoft office programmes (Word, Excel, PowerPoint) Excellent and effective written and verbal communication skills Good administration and organisational skills Ability to prioritise own workload and use own initiative Excellent telephone manner Able to work as part of a team Able to work as a team member to the wider organisation and with staff member of all levels Ability to negotiate with colleagues at all levels Ability to work under pressure and to strict deadlines
Experience Essential
Experience of medical rostering General secretarial and/or administration experience Office/project management duties
Desirable
Experience in dealing with gaps in medical staffing and liaising with corporate recruitment teams Experience using Patchwork to process bank payments
Knowledge Essential
Understanding of confidentiality, people policies, rota construction, and rota management
Desirable
Training requirements for junior doctors
Trust Values, Equal Opportunities & Other Requirements Essential
Understanding and demonstration of the Trust Values Commitment and adherence to equality, diversity and inclusion Flexible approach to work
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Homerton Healthcare NHS Foundation Trust
Address Homerton Healthcare NHS Foundation Trust
Homerton Row
Homerton
E9 6SR
United Kingdom
Employer's website https://www.homerton.nhs.uk/ (Opens in a new tab)