About this role
JOB TITLE: SENIOR ADMINISTRATIVE ASSOICATE TEAM: SUPPORT STAFF REPORTS TO: HEAD OF SCHOOL/PRINCIPAL SUPERVISES: NA FLSA STATUS: NON-EXEMPT (HOURLY) CALENDAR DAYS: 215 SALARY RANGE: $21.50/HR to $26.23/HR LOCATION: GATEWAY COLLEGE PREPARATORY SCHOOL, GEORGETOWN TEXAS POSITION SUMMARY: Provide administrative support to the Head of School and Gateway College Prep Administrators. Duties include complex data analysis, prepare correspondence and reports, general clerical support, scheduling appointments/meetings and assisting with project based work. Promptly and efficiently direct all parental and student concerns to the appropriate office(s). Project a professional and positive company image through in-person and phone interaction with all stakeholders. DUTIES AND RESPONSIBILITIES: Provide office and clerical support for Head of School and other campus Administrators & Coordinators, schedule appointments; arrange meetings and conferences as necessary Create and distribute documents and other communications with Microsoft Office, Google, and social media sources. Maintain hard copy and electronic filing system Manage school master calendar and make sure it is up to date for website Assist in the maintenance of student records, and other confidential information Create and maintain a variety of documents, records, files, manuals, and other material, often containing confidential material. Collect information, compose and create correspondence and reports; compile and format Design spreadsheets and databases; prepare, process and distributes a variety of materials Perform special projects when requested Assist with various data entry such as for enrollment or attendance (during peak seasons) Provide customer service to all stakeholders including staff, students, parents, administrators, subs, and other community members Place and screen telephone calls for supervisors; relay information and keep school staff informed of matters Assist with special events such as graduation, training, back to school, staff appreciation, etc. Assist with Principal (school) activity fund to help raise funds to support campus staff appreciation and other initiatives Receive, count, & verify money for various activities (as needed for dual control) and assist to prepare deposits Assist staff with paperwork and procedures Review paperwork to be complete before sending to supervisor for approval Keep spreadsheet of collections owed and send letters concerning fines owed for obligations Review time cards and prepare for supervisor to approve Follow-up with staff on absences and notes or required documentation Assist with gathering various payroll forms that are required to be submitted regularly (missed punch form, extra duty/OT, etc.) Manage the substitute process, including scheduling substitutes, maintain substitute sign in/out sheets and sub board and submit to payroll regularly, assist with substitute verification records for payroll to then review and process Assist the receptionist staff to ensure a smooth front office experience Research and help with quotes for purchases as needed Assist with benchmark and testing material orders Assist with sub application screening and hiring Perform other duties as assigned WORKING CONDITIONS: Mental & Physical Demands / Environmental Factors: Normal for an office environment. Ability to communicate effectively (verbal and written) Ability to operate computer and other office machines Repetitive hand motions Prolonged use of computer terminal Work with interruptions Must be able to lift up to 20 lbs KNOWLEDGE, SKILLS AND EXPERIENCES REQUIRED: Knowledge of: Proficient skills in typing, computer (to include major word processing, database, spreadsheets in Excel and Google and integrated software programs), file maintenance and other office machines. Proficiency in using social media and web communications strongly preferred. Basic reading, writing, and arithmetic skills required. Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills, and the ability to positively interact with students (K-12) is critical. Effective organizational, communication, and interpersonal skills Ability to meet established deadlines Experience: Three to five years of administrative/data entry experience preferably in a public education environment Education: High school diploma or GED, some college preferred. BENEFITS: Should you enroll in medical plan; Orenda Education makes a $425 monthly contribution towards employees' premiums. We offer a comprehensive package of benefit options, including: Participation in the Texas Teachers Retirement System Health, Dental and Vision Insurance Telehealth Basic Life, Term Life, Permanent Life and Accident Insurance Short-term and Long-term Disability 403b and 457b Investment Plans Health Savings and Flexible Spending Account Options Critical Illness, Cancer Insurance Legal Services
3-5 years of admin and data entry experience in education prefer