About this role
TITLE: Fields and Facilities Specialist HOURS: 4.25 hr/day, 204 day calendar REPORTS TO: Chief Operations Officer or designee PURPOSE Coordinate field and facility rentals and support youth sports/activities organizations in the community. Field and facility coordination includes: providing support to users, working with contractors, and serving as liaison between the school district and community members. Foster relationships between the community, Sherwood schools, and families. SUPERVISION RECEIVED AND EXERCISED: Receives supervision from Chief Operations Officer and/or designee. Exercises no supervision. QUALIFICATIONS To perform successfully in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma, GED, or equivalent
• Possess a valid Oregon Driver's License
• Effective communication skills
• Familiar with public school procedures
• Familiarity with sports and youth activities
• Comfortable with computer applications, email, and online scheduling
• Strong organizational skills
• Self starter
ESSENTIAL RESPONSIBILITIES
• Provide communication link between youth sports organizations, community partners, and district staff
• Use FMX software to schedule users according to priority level
• Use security software to schedule door locking/unlocking
• Responsible for creating and tracking individual and group invoices
• Use online HVAC software
• Oversight on all sporting fields; regular on site walkthroughs to access field and paint conditions and intervene appropriately
• Coordinate with Facilities and Operations staff for field painting, interior/exterior athletic related maintenance needs, and weekend coverage
• Coordinate with landscape contractors, sport field specialist, and pest control companies
• Use district communication applications to send Integrated Pest Management messages
• Responsible for emergency weekend calls, typically from youth sports, redirect to maintenance team members and others as needed
This job description is not intended to be and should not be construed as an inclusive list of all of the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position's activities and requirements, the administration reserves the right to modify, add or remove duties and assign duties as necessary that still reflect the essential functions of the department. WORKPLACE EXPECTATIONS
• Work effectively with and respond to people from diverse cultures or backgrounds
• Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and appropriate manner for the assignment and work setting
• Have regular and punctual attendance
• Confer regularly with immediate supervisor
• Follow all district policies, work procedures and reasonable requests by proper authority
• Maintain the integrity of confidential information relating to a student, family, colleague or district patron and relating to District personnel
EVALUATION Performance of this job will be evaluated in accordance with the provisions of the Collective Bargaining Agreement between Sherwood School District 88J and Oregon School Employees Association Chapter #103.
ADA REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee is regularly required to talk or hear
• The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl
• The employee must frequently lift and/or move up to 25 pounds
• Specific vision abilities required by this job including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• This position entails sitting/standing at a computer terminal and workstation 2 - 4.25 hours a day
AN EQUAL OPPORTUNITY EMPLOYER Sherwood School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, disability, parental or marital status, age, or genetic information. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 (ADA) and the ADA Amendments Act of 2008 (ADAAA). Disabled persons may contact Human Resources at (503) 825-5000 for additional information or assistance. Speech/Hearing impaired persons may contact the District for assistance through the Oregon Relay at (800) 735-2900.