About this role
POSITION TITLE Federal Programs Director
SCHOOL/DEPARTMENT Curriculum and Instruction
SALARY Admin V (Plus Local Supplement)
FLSA STATUS Exempt
REPORTS TO Chief Academic Officer
SUPERVISES None
WORK WEEK SCHEDULE Monday-Friday, some evenings and weekends
WORK HOURS 8am-5pm
NUMBER OF MONTHS PER YEAR 12
POSITION PURPOSE: The Director of Federal Programs is responsible for developing and administering all district's Federal and Special Programs (i.e., Title I, Title II, Title III/ESL, Title IV, and any federal grants) according to federal, state and local guidelines. This position provides programmatic coordination, leadership, and administrative support to schools, district leadership and parents/stakeholders; oversees the development of comprehensive program plans, implementation of planned programs, monitoring of budgets; and ensures adherence to federal, state and local policies and procedures. PREFERRED QUALIFICATIONS, CERTIFICATION AND LICENSE REQUIREMENTS: Master's degree in Education, Education Administration or a related field preferred, and at least 5 to 7 years of experience as school based administrator and a teacher, with program coordination experience preferred; or any equivalent combination or training and experience which provides the required knowledge, skills and abilities. KNOWLEDGE & SKILLS: Thorough knowledge of federal, state and local requirements regarding each program within Federal and Special Programs.
Thorough knowledge of the School Board policies, procedures and standards regarding education. Thorough knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state and local laws, rules and regulations. Considerable knowledge of the current literature, trends, and developments in the field of each program within Federal and Special Programs. Considerable knowledge of the principles of supervision, organization and administration. Considerable knowledge of the needs of Title I students from diversified backgrounds and various learning abilities and styles; English Language Learners with limited English proficiency; four year olds as part of the federal and state Pre-Kindergarten Programs. Considerable knowledge in counseling and developing staff. Ability to use common office machines and popular computer-driven word processing, database, spreadsheet and file maintenance programs. Ability to maintain complete and accurate records and statistics and to develop meaningful reports from them. Ability to develop and implement instructional policies and programs with Federal and Special Programs. Ability to assess the effectiveness of programs and activities. Ability to interpret educational policies and procedures. Ability to develop long-range plans and annual budgets. Ability to effectively express ideas orally and in writing. Ability to establish and maintain effective working relationships as necessitated by work assignments. ESSENTIAL RESPONSIBILITIES & DUTIES: Conceptualizes and upholds the mission, vision, belief statements and Strategic Plan of the school district, broad goals of the school and plans accordingly to ensure that procedures and schedules are implemented to carry out the total school program. Ensures that the district's Federal and Special Programs are compatible with the legal, financial, and organizational structure of the school system. Provides leadership to each department in Federal and Special Programs to ensure appropriate and reasonable practices are offered within each identified school that implements Title I, Title II, Title III, Title IV programs so that students, families, and teachers have equitable opportunities despite socioeconomic levels and language limitations. Conducts or presents information and/or conducts training for a variety of administrative teams and others personnel and stakeholders. Monitors the effectiveness and compliance of all Federal and Special Services programs in eligible schools to ensure adherence to federal, state, and local policies and procedures; visits schools to review documentation; and, provides support in the development and implementation of School Improvement Plan strategies. Responds to calls/inquiries about the Federal Programs and serves as a resource to schools, parents, district leadership, and community members regarding programs in Federal and Special Programs. Serves as a liaison with regional offices and district departments regarding all each of the programs within Federal and Special Programs. Prepares supplementary grant applications to receive additional funds to implement turnaround and reform efforts; authorizes grant expenditures; and, ensures programs are implemented with fidelity within Federal guidelines. Develops and implements instructional policies and programs; interprets educational policies and procedures for multiple target audiences for all departments in Federal and Special Programs. Compiles data for various local, state, and federal reports. Coordinates data and prepares reports and presentations for the superintendent, Chief Academic Officer, and Board of Education. Maintains appropriate files and documentation as required by law and serves on district level project teams and committees (internal and external), as assigned. Coordinates, implements, and supervises the programs and grants as assigned by the Chief Academic Officer. Serves as a liaison with the Department of Public Instruction. Prepares the Title II grant application to receive Title II funding to implement the Title II program, authorizes grant expenditures, and ensures the program is implemented within Federal rules and regulations. Provides leadership on the implementation of Title I Parent Involvement Components. Provides leadership, coordinates the educational programs and professional development programs, and authorizes expenditures for participating non-public schools in equitable services for Title I and Title II.
Provides leadership and authorizes expenditures ensuring compliance with the educational and transitional programs at the Juvenile Detention Center and with the Homeless and Dropout Prevention Programs as federal funds are expended. Serves as the budget authority for the grants and budgets assigned to the various programs within Federal and Special Programs. Performs duties as assigned by the Superintendent and/or Chief Academic Officer. WORKING CONDITIONS
PHYSICAL DEMANDS Work is considered light physical work requiring the exertion of up to 20 pounds of force
WORK ENVIRONMENT Employees in this position are required to work in indoor and outdoor environments, and come into direct contact with OCS staff, students and the public.
ACKNOWLEDGEMENTS
The following signatures acknowledge that the supervisor has verified the accuracy of the position description, has discussed position requirements with the employee, and has advised the employee of work performance expectations.
Reviewed by: Employee's Signature Date
Approval by: Supervisor's Signature Date
The completed and signed position description shall be maintained at the employee's work location, shall be reviewed with the employee by his or her immediate supervisor, should be revised as required, and shall serve as the basis for all required evaluations.
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, any time.