About this role
SUMMARY This position is responsible for providing administrative support to the Principal and the school office to assure smooth and efficient operation of the office. DUTIES
• Responsible for opening and locking the office at the beginning and end of each workday.
• Maintains student records as shall be required and transfers all students' permanent records to next year.
• Processes all changes and adjustments in student schedules as directed by the principal.
• Maintains and counts monies for food services where required, student insurance, student pictures, field trips, class projects, student fees, textbooks, etc.
• Assists teachers in preparing instructional materials as directed by the principal.
• Maintains schedule of appointments and makes arrangements for conferences and interviews.
• Collects, organizes and checks purchase orders for supplies and books for next school year.
• Marks personnel who are absent and fill out substitute teacher forms to be signed at the end of the day.
• Checks student attendance and when applicable inform the cook of the number of students eating.
• Keeps record of student absences and call to verify the absence with legal guardian.
• Types and maintains daily announcements.
• Operates office equipment such as fax machines, copiers, etc.
• Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greets visitors, students/staff and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Sets up and maintains paper and electronic filing systems for records, scheduling, correspondence, and other material.
• Reviews inventory of supplies, orders as necessary, and re-stocks supply closet when items are received.
• Locates and attaches appropriate files to incoming correspondence requiring replies.
• Opens, reads, routes, and distributes incoming mail and other material, and prepare answers to routine letters.
• Completes forms in accordance with school district procedures.
• Makes copies of correspondence and other printed material.
• Reviews work done by others to check for correct spelling and grammar, ensures that district format policies are followed, and recommends revisions.
• Composes, types, and distributes meeting notes, routine correspondence, and reports.
• Tends to sick or injured students and prepares any accident or illness forms required.
• Makes changes in the bell system as directed by the building principal.
• Prepares and handles packages for shipping and/or pick-up.
• May be required to scan student ID badges at lunch as needed at location.
• May be required to perform other tasks as assigned by the building principal.
QUALIFICATIONS
• High School Diploma or equivalent required.
• A minimum of 1-3 years experience in an office administration or related position.
• Must be able to type 60+ wpm
• Knowledge of Microsoft Office programs including Word, Excel, Access, Powerpoint, etc.
• Ability to lift and carry up to 20 lbs.
• Ability to push/pull up to 10 lbs.
• Ability to communicate to students, parents and staff in an acceptable/courteous manner.
• Must have excellent oral and written communication skills to work with teachers, education support personnel, building administrators and the general public.
• Enforce school regulations and policies in a professional manner.
• Ability to maintain good working relationships with fellow employees and pupils.