About this role
Job summary
A self-motivated individual with a flexible approach and great customer service skills is required to undertake the role of Materials Management Officer in this busy NHS Hospital Trust, based at Bedford Hospital.
Working within a small team & reporting to the Supply Chain Supervisor you will be required to manage inventory by counting stock levels of medical consumables using an electronic data capture system, ordering products to maintain agreed levels and re-stock these items at the point of use. You will be visiting multiple wards and departments on a rota basis over each week.
You will work closely with departmental budget holders and therefore in addition to being computer literate and physically fit, the post holder must be a good communicator with a high degree of customer focus.
If you require any further information regarding this position please contact Helen Cook, Supply Chain Manager on 01582 497043
Main duties of the job
To maintain Ward and Departmental Stock levels of medical consumables to agreed levels on a weekly basis. You will use electronic handsets to perform stock counts and NHS ordering platforms to process orders.
You will be responsible for putting away the delivered order for each of your areas, ensuring you adhere to good practice such as stock rotation, reporting of missing goods/discrepancies etc.
You will be expected to communicate with a wide range on internal and external stakeholders using various communications means to include telephone, Microsoft Office and face to face.
The role can be physically demanding to include the picking of items held on site and so you should have a reasonable level of physical fitness.You will be expected to cover for colleagues in times of leave/sickness.
You will undertake regular reviews with departmental managers to ensure value for money and reduced wastage. You will also support with departmental goals such as standardisation of products to achieve savings and efficiencies.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarise yourself with all requirements of the job
Job description Job responsibilities
To assist in rationalisation and standardisation of the stock range. To ensure all orders placed are received and are as ordered. To pick and pack items of stock held in stores as required. Check for back orders recording and monitoring their arrival so that if necessary alternatives can be obtained and customers can be informed of any possible disruption to supplies. Provide a quality service by determining the correct stock levels to ensure optimum operational performance and ensure a continuous stock service. Operate the materials management system using automatic data capture and on line communication. To review with ward managers and departmental heads stock levels as required. When appropriate using the Requirement Review Report amending the system and producing bar codes as necessary. Respond to any queries and enquiries in a timely and courteous manner. To assist where required in the planning and implementation of changes in delivery patterns as affected by Bank Holidays. To assist in the monitoring of the delivery record of NHS Logistics so that any shortfall in the 98% availability is known. Order and unpack stock and non-stock items in accordance with the departmental procedures. Deliver goods and stock when required complying with health and safety at work regulations. (To include wearing/using PPE). Have a flexible attitude to working hours to meet the needs of the customer. Provide accurate and timely reports from the NHS Supply Chain system to assist in effective decision-making.
Person Specification
Qualifications Essential
Good general standard of education to at least GCSE level or equivalent
Experience Essential
Stock management experience Experience of Customer facing role Experience of using online ordering systems
Desirable
Experience of working in the NHS Experience working in a stores/warehouse environment Experience in using NHSSC eDC software
Skills Essential
Good and demonstrable written and verbal communication skills Manual Handling knowledge Able to perform physically demanding role
Desirable
Proficient in Microsoft Office software Use of Manual Handling aids
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Bedfordshire Hospitals NHS Foundation Trust
Address Bedford Hospital
Britannia Road
Bedford
MK42 9DJ
United Kingdom
Employer's website https://www.bedfordshirehospitals.nhs.uk/working-here/ (Opens in a new tab)