About this role
Job summary
We are looking for an Administrative Assistant for our busy Community Paediatric Support Admin Team . The successful candidate will provide an efficient, effective, streamlined and high-quality clerical service supporting Consultant Paediatricians, Associate Specialists, Nurse Consultant, Trainee Doctors and Nursery Nurses. Therefore, experience of dealing with a wide range of people both on the telephone and in person is important.
The main role of the successful candidate will be making clinic appointments, sending out appointment letters and data entry onto inhouse computer system. In addition, there will be a requirement to assist in routine office procedures including sending, photocopying of documentation, general clerical work, telephone reception cover and receipt and distribution of post.
Candidates will hold RSA/OCR Stage II word processing/typing or equivalent and Business Administration Level 2 or experience in a clerical role. They should have excellent telephone, interpersonal and communication skills and be computer literate with good keyboard skills and the ability to prioritise and organise work whilst dealing with frequent interruptions.
Main duties of the job
The aim of the Community Paediatric Administration Team is to provide high quality administrative service, supporting health professionals and Local Authority partners in delivering a quality service to the children and families.
The service supports Community Paediatric Clinics, the Children in Care function, Special Educational Needs and Disability function.
The post holder will be expected to ensure that all clerical functions are carried out to the highest quality standards and within the deadlines applicable to that particular area of work.
About us
Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff.
Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve.
Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people.
Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance.
Job description Job responsibilities
Please see the Job Description and Person Specification attached for further information on the role.
This vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment.
Please note that this job does not meet the requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK.
Person Specification
Training and Qualifications Essential
Business Administration Level 2 or previous experience in a clerical role. RSA/OCR Stage II word processing/Typing or demonstrated equivalent. Good level of general education.
Experience Essential
Evidence of working with Microsoft Word, Excel and Outlook programs. Previous experience of working in a clerical role Experience of data entering.
Knowledge and Skills Essential
Good communication skills both written and verbal.
Other Essential
Meet the travel requirements of the post
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Shropshire Community Health NHS Trust
Address Coral House
11 Longbow Close
Shrewsbury
SY1 3GZ
United Kingdom
Employer's website https://www.shropscommunityhealth.nhs.uk/ (Opens in a new tab)