About this role
ADVERT Are you an experienced administrator looking to join the world of seafood sustainability? Would you like to work for a global organisation and be part of the Spanish and Portuguese team? Do you have good technical, IT, and analytical skills? We are currently seeking for a Senior Administration Officer with good IT skills to join our MSC Iberia office This is a full – time permanent position based in Madrid. The Senior Administration Officer role is of critical importance to the successful functioning of this regional team. Most of the role will be focused on administrative and logistical responsibilities, including supporting the Program Director and leading the organisation of MSC events in Spain and Portugal. A smaller proportion of the role will involve providing technical support to the Communications team. You will have proven administrative experience, a proven track record in organising events, and strong IT skills. This is an exciting opportunity to support the work of the MSC in Spain and Portugal. If this has inspired you, please apply here by submitting your CV in English and motivation letter. We look forward to hearing from you! JOB DESCRIPTION Senior Administration and Communications Officer – Iberia Department/Region: Outreach / Iberia Location: Madrid, Spain Purpose of the role The Senior Administration and Communications Officer provides administrative and office management support to the Program Director for Spain and Portugal, supports the Iberian team—particularly in the organisation of events—and provides technical support to the Communications team. Reporting line The post reports to the Program Director, Spain & Portugal, and currently has no direct reports. The role works closely with the Program Director, the Iberian team, Corporate Services teams, other MSC regional teams and the Green Team. Externally, the role interacts with office suppliers, event providers and logistics partners. The position is a Level 3 role and operates within the financial delegations set out in the MSC Financial Handbook. Contract terms Permanent contract. 40 working hours per week. Monday to Friday, 09:00–18:00. Six-month probation period. Two months' notice period. 25 days annual leave. Pension scheme with a 3% employer contribution and 2% employee contribution from the first day of employment. Death in service insurance (4x salary). MSC supports flexible working arrangements, and working patterns may vary according to operational and personal needs. As the organisation operates across different time zones, occasional evening or weekend work, international travel and overnight stays may be required. Overtime is not paid; however, time off in lieu may be granted in certain circumstances. Key Responsibilities Administrative Function (approximately 50% of the role) Provide administrative support to the Program Director, including scheduling meetings, managing correspondence, organising travel, supporting office administration, conducting research, preparing materials, assisting with project management and carrying out other administrative duties. The role may also provide administrative support to other members of the Iberian team. Manage the day-to-day operation of the regional office by ensuring office equipment and systems function correctly, maintaining both electronic and paper filing systems, coordinating the purchase of office equipment and supplies with Office Services and IT, providing telephone and visitor reception, ensuring new staff members have the necessary equipment and furniture, and maintaining an organised and professional office environment. Support financial administration by processing the Program Director's cash and credit card expenses, scanning receipts, coding expenses, obtaining approvals, liaising with Finance on expense approvals and invoice processing, consolidating invoices for payment, processing purchase orders a