About this role
Hong Kong-Shenzhen Innovation and Technology Park Limited (“HSITP”, a wholly owned subsidiary of the Hong Kong Science & Technology Parks Corporation, is engaged in the planning, building, management, operation and maintenance of the Hong Kong-Shenzhen Innovation & Technology Park at the Lok Ma Chau Loop (“the Loop”). With a site area of 87 hectares, the Loop will be a hub for vigorous technology R&D and collaboration among top-notch international R&D institutions, technology enterprises and talent. The Loop will provide necessary infrastructure, facilities and service support for the innovation and technology (I&T) community; with associated higher education, cultural and creative and other complementary facilities. Responsibilities: To assist in performing company secretarial functions and handling corporate governance matters of the Company To organize Board and Committee meetings, including preparing meeting notices, agendas and minutes, and liaising with various divisions to ensure timely submission of meeting papers To maintain and ensure accuracy and completeness of statutory records, minutes, contracts, registers, internal reports, and other company documents To liaise with internal and external stakeholders such as directors’ assistants, vendors, government bureaus, etc. To provide administrative support to the Legal & Secretariat Division and assist in preparing and compiling legal documents for legal team To perform any other duties as assigned by supervisors Requirements: Bachelor degree in Business or relevant discipline Associate Member of HKCGI or others recognized professional institute is preferred but not a must Minimum 6 years' company secretarial experience Experience in recording meeting minutes in English and Chinese Detailed-minded, self-motivated, team-player, able to work independently and under pressure Good communication and interpersonal skills Knowledge in Companies Ordinance Proficiency in MS Office applications including Word, Excel, PowerPoint and strong in Chinese input Proficiency in both written and spoken English and Chinese (including Putonghua) Frequent Travel or Permanent Work in Lok Ma Chau Office is required (Shuttle bus service & MTR concession scheme is available) Company Benefits: Competitive annual leave entitlement MPF Top-up benefit Medical benefits from Day-1 with extended coverage to dependent(s) Dental & Life insurance Training sponsorship Professional membership fee reimbursement Personal data provided will be treated in strict confidence and used for recruitment purpose only. All personal data collected will be used strictly in accordance with employer’s personal data policies, you can access the Personal Information Collection Statement at https://www.hsitp.org/en/career/page/1 Applicants not invited for interview within four weeks after application deadline may consider their applications unsuccessful. Personal data of unsuccessful applicants will be retained for a maximum of two years.