About this role
Key responsibilities General office duties Creates and maintains file records, including electronic file records Creates survey databases, inputs data received and prepares analysis Prepares and organises meetings in Belgium and abroad, deals with arrangements, contact with the service providers (hotels/interpreters/translators, etc.) and liaises with the political team, other colleagues and the Finance manager, as well as outside organisations where appropriate Assists with projects Collates information and prepares documentation for meetings, actions, campaigns and publications where necessary Attends meetings and prepares minutes Drafts emails, invitations and other documents Deals with routine incoming calls/correspondence/requests for information as appropriate Sorts and prioritizes incoming correspondence and responds appropriately Responds appropriately to external contacts, maintenance of good and constructive relationships with representatives from various European institutions, employers' organisations, companies, etc. Maintains diaries Assists in making travel arrangements Maintains website pages Collaborates with other Administrative Secretaries in order to ensure the good functioning of the Secretariat Provides administrative support in preparation of the 2027 ETF Congress We are looking for a candidate with Excellent spoken and written English. Knowledge of one or more other EU languages would be an advantage Graduate level education or training in administration field or office management Excellent knowledge of IT technologies (MS Office applications, database software, internet, etc.) Proven high quality secretarial, organisational and administrative skills Strong organisational abilities Accuracy and attention to detail Excellent communication skills Able to exercise discretion, judgement and initiative Able to work under pressure Integrate yourself into a team React in a flexible way to new challenges Proactive in addressing change We offer Compensation under a Belgian professional immersion contract of 1.116,80 EUR Meal vouchers of 8 euros Public transport subscription Up to 2 days teleworking/week, after a 1-month training period 34 hour week, flexitime A multicultural dynamic team of 25 persons Weekly team meetings, trainings with external experts, team building events Possibly European travel Possible starting date: October. Equal employment opportunity ETF is committed to the principle of equal employment opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job. Selection will be in accordance with objective, job related criteria and the appointment will be on the basis of applicants' merits and abilities.