About this role
Spotsylvania County Public Schools is seeking an experienced Maintenance Secretary to perform clerical functions to support the Maintenance office. Daily responsibilities of this role will include a variety of administrative tasks including directing phone calls, maintaining schedules, conference room bookings and lobby maintenance. As a member of the Maintenance department, this role may also assist with any projects or tasks related to the goals, objectives and programs of the department. Essential Job Functions:
• Greets visitors, offering superior customer service while handling inquiries for support
• Answers incoming telephone calls and transfers calls to the appropriate department/party
• Receives and screens visitors, staff members, telephone calls and incoming mail, personally respond to inquiries by making decisions which in the employee's judgment do not require the supervisor's attention
• Prepares and replies to correspondence (written and electronic) on own initiative or from brief notes
• Organizes the flow of correspondence and other pertinent data, establishes and maintains a filing system that provides for the efficient operation department while maintaining confidentiality
• Prepares, produces, and makes appropriate distribution of all correspondence, including letters, memoranda; reports, recommendations, notices, orders, requests, schedules, etc and any other necessary informational items
• Maintains records for staff with confidentiality
• Prepares reports and records in compliance with auditor's regulations
Click here to read the full job description for this role. Education and Experience:
• High School Diploma or GED
• Two (2) years of administrative support experience, ideally within an Maintenance or simular Operations department
About Spotsylvania County Public Schools: Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia. The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance. To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/. Employment Terms: Employment is offered as an 12-month (243 Day) contract, at a minimum of 7.5 hours worked daily. This position is evaluated annually. Benefits Eligibility: Eligible Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team. __________________________________________________________________________ Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made. A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.