About this role
Qualifications MINIMUM QUALIFICATIONS:
• Associate’s degree from an accredited institution. • Five (5) years of legal assistant experience. PREFERRED QUALIFICATIONS:
• Bachelor’s degree in political science or related field. • Graduation from an American Bar Association approved legal assistant program or certified legal assistant. • Experience managing business/department functions and staff. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES:
• Clear and concise oral and written communication skills; mathematical, analytical, organizational, and prioritization skills; flexibility and adaptability in dealing with rapidly changing priorities and demands. • Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment. • Knowledge of and experience using multiple project management tools and methodologies. • Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. • Ability to communicate technical information to technical and non-technical personnel. • Ability to deliver high-quality customer service in a timely and professional manner. Revised: 10/20/2023 Responsibilities
• Serve as a liaison for Legal Services in communications with parents and community members, representative of other organizations, and staff in response to claims, requests, complaints, and other matters of a legal nature. • Assist attorneys in all phases of legal research, background investigations, and case management. • Prepare and finalize drafts of documents including, but not limited to, correspondence, pleadings, motions, other court-related documents or filings, contracts, policies, resolutions, or other District documents as directed by the supervising attorney. • Interview staff and other witnesses who may be affiliated with a particular case or matter in pending claims against the District; summarize and report findings to attorney. • Gather and analyze information; index various materials that have been compiled. • Assist attorneys in the review of miscellaneous legal documents to ascertain their accuracy and conformance to established policies and standards. • Work with attorneys in coordinating and overseeing document production associated with assigned cases. • Research legal information in statutes, legal opinions, court rulings, pleadings, and official guidance via conventional and computer-based methods, independently or at the direction of an attorney. • Open, organize, and maintain both physical case/matter files and those maintained via any electronic case management system. • Assist Legal Secretary in maintaining attorney calendars and master docket calendar for legal deadlines, scheduling all appointments, tracking work in progress, and monitoring cases through final disposition. • Prepare hearing notebooks and arrange for attendance of witnesses at hearings or internal investigations. • Coordinate the scheduling of administrative hearings for student disciplinary hearings, including preparatory witness meetings and evidence review. • Assist in providing technical support for various District departments and schools concerning legal issues such as custody issues. • Maintain confidentiality regarding school and workplace matters. • Track new developments in the legal field; maintain familiarity with applicable laws, rules, policies, and regulations. • Assist with preparation of School Board legal agenda items for Board meetings. • Attend trials, depositions, or other legal proceedings with District attorney to assist as needed. • Provide coverage for Legal Secretary when necessary due to absence. Revised: 10/20/2023 Additional Job Information U11, $28.28, 8 hours, 255 days Compensation may increase based upon relevant education and experience.