About this role
Title: Group Project Manager
Company/Location: Biolumina / New York, NY
Department/Discipline: Project Management
Group Project Manager
The Group Project Manager is responsible for coordination efforts across an agency franchise. He/she may manage multiple junior project management team members across the department. He/she supports the Associate Director of Project Management with department initiatives and helps train, monitor, evaluate and supervise the workload of the department.
He/she organizes, monitors and routes all jobs through the agency for his/her account(s).
Primary Job Responsibilities
Coordinate job flow process within the Agency in an organized and efficient manner, which includes:
Create and update timelines with input from relevant departments
Develop and distribute the Daily and Nightly internal status report
Coordinate and run weekly internal status meetings
Prepare and maintain job site on SharePoint to reflect accurate job history
Setup and attend all start-up and internal review meetings
Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
Route jobs through all relevant departments and secure signatures at all stages of the job.
Ensure cover sheets are complete and contain all relevant information for each job
Monitor and assist team members in following the job flow process
Present timeline related information/launch planning documents to the client
Demonstrate knowledge of and ability to plan a complete product launch
Demonstrate proficient use of Dynamics for timesheets
Open new job numbers
Submit accurate timesheets on a daily basis
Demonstrate proficient use of SharePoint
Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables
Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates
Monitor jobs and alert team to possible delays/issues, assure open communication among team members
Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
Assist peers when workload permits
Perform other job-related tasks as assigned by the Director of Project Management
Manage the activities of junior project management team members including, but not limited to the following tasks
Review dailies, nightlies, and timelines of junior project management team members for accuracy
Review and approve direct reports timesheets
Support Director of Project Management with launch and convention planning
Support Director of Project Management with new business initiatives
Present timeline related information/launch planning documents to the client
Management Responsibilities
Manage multiple junior project management team members
Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed
Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy
Make recommendations to Director of Project Management for any workload adjustments
Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators
Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations
Help Director of Project Management evaluate performance of department team members
Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions
Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency
Additional Responsibilities
Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department
Responsible for the department needs when the Director of Project Management is not in the office
Help interview, train, and orient new department team members to the agency, departments and accounts
Communicate effectively and professionally
Demonstrate ability to set priorities while handling multiple projects
Remain calm despite high pressure situations
Project a professional, positive attitude toward peers and clients
Foster a positive team atmosphere and establish credibility
Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
Help develop ideas to make the project management department and the agency run more efficiently
Qualifications
College degree preferred
Minimum of 5 years project coordination advertising experience
Minimum of 2 years supervisory experience
Excellent written and oral communication skills
Detail oriented
Ability to handle multiple projects and deadlines
Positive/helpful attitude
The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.
SALARY RANGE: $128,100 - $155,000 Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.