About this role
Holy Trinity Catholic Schools in Fort Madison, Iowa is seeking an Office Assistant for our 6-12 building. This person will greet visitors, manage building access, answer phones, and perform clerical duties when needed. Position Detail:
• Greets visitors both in-person and over the phone professionally and courteously, taking accurate messages when required.
• Arranges for substitute teachers when faculty members cannot be present.
• Photocopies submitted materials on a regular basis.
• Ensures operation of equipment by completing preventive maintenance requirements on office copier; arranging for repairs when necessary.
• Contributes to team effort by performing tasks as needed.
• Performs other duties as needed or assigned.
• Helps maintain accurate attendance records via PowerSchool SMS system.
• Creates lists and reports from PowerSchool SMS system.
• Issues daily announcements.
Non-essential Job Duties:
• Distribute mail to faculty mailboxes.
• Contact parents regarding student needs.
• Maintain supplies inventory, anticipating needed supplies, and placing orders for supplies.
• Delivers notes to students faculty as needed.
• Maintains athletic and club sign ups, as needed.
• Oversees sign-in/sign-out process for students and visitors.
Knowledge, Skills, and Abilities
• Good verbal and written communication skills.
• Ability to type quickly and accurately.
• Microsoft Office competency (Esp. Word, Excel)
• Google Applications (calendar, docs, sheets, email)
• Maintains confidentiality and professionalism both in and out of the office.
• Uses initiative to solve problems that arise in the office.
• Is adaptable and flexible in the face of new situations.