About this role
Job summary
We're looking for an organised, customer-focused Recruitment & Retention Co-ordinator to support the Trust's community services investment programme. Working under the Workforce Recruitment & Retention Manager, you'll be the first point of contact for recruiting managers and candidates, keeping vacancies moving smoothly from approval through to a new starter's first day.
You'll maintain accurate vacancy trackers, flag delays and gaps early, and support pre-employment checks in line with NHS Employment Check Standards. You'll liaise with North London Partners Shared Services (NLPSS) on day-to-day vacancy processing and system updates, and coordinate onboarding with IT, Estates and Security so new starters have access, parking and badges ready before day one.
This is a varied, people-focused role suited to someone methodical and proactive, with strong attention to detail and a genuine interest in NHS recruitment processes. You'll manage your own workload against programme priorities, escalate complex issues with clear context, and help drive continuous improvement across recruitment and onboarding.
Main duties of the job
We're looking for an organised, customer-focused Recruitment & Retention Co-ordinator to support the Trust's community services investment programme. Working under the Workforce Recruitment & Retention Adviser, you'll be the first point of contact for recruiting managers and candidates, keeping vacancies moving smoothly from approval through to a new starter's first day.
You'll maintain accurate vacancy trackers, flag delays and gaps early, and support pre-employment checks in line with NHS Employment Check Standards. You'll liaise with North London Partners Shared Services (NLPSS) on day-to-day vacancy processing and system updates, and coordinate onboarding with IT, Estates and Security so new starters have access, parking and badges ready before day one.
This is a varied, people-focused role suited to someone methodical and proactive, with strong attention to detail and a genuine interest in NHS recruitment processes. You'll manage your own workload against programme priorities, escalate complex issues with clear context, and help drive continuous improvement across recruitment and onboarding.
You'll need confidence using recruitment systems (TRAC, NHS Jobs, ESR), a professional and friendly manner with managers and candidates, and a commitment to accuracy and compliance with GDPR and Trust policy.
About us
The Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6 million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17 million tests.
Our size, scale and influence offer you unrivaled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top.
For more information please follow link https://www.royalfreelondonjobs.co.uk/
Job description Job responsibilities
Coordinate end-to-end recruitment activity, acting as the main contact for managers and candidates
Maintain vacancy trackers, monitor progress, and escalate delays
Support pre-employment checks and ensure compliance with NHS standards
Assist with recruitment planning, including approvals, tracking, and reporting
Coordinate onboarding arrangements to ensure new starters are set up
Manage data across recruitment systems and produce accurate updates
Build effective stakeholder relationships and support process improvements
Person Specification
Education and professional qualifications Essential
Five GCSEs at Grade C/4 or above including English and Maths, or equivalent qualification or demonstrable workplace literacy and numeracy Degree or equivalent working experience in recruitment and retention and/or HR Evidence of continuing professional development or commitment to learning in an administrative, HR, or recruitment context
Desirable
CIPD Level 5 or equivalent HR/recruitment qualification, or willingness to work towards
Experience Essential
Experience of working in a recruitment, HR, or administrative support role, preferably within an NHS or public sector organisation Experience of supporting or coordinating recruitment activity including scheduling, candidate liaison, and vacancy tracking Experience of using TRAC, NHS Jobs, or equivalent NHS e-recruitment platforms Experience of maintaining accurate records and producing tracker updates or basic reports using Microsoft Excel or equivalent
Desirable
Experience of liaising with a shared service or centralised function (e.g. NLPSS or equivalent) on administrative or process queries Experience of coordinating practical arrangements across multiple teams (e.g. IT, Estates, Security) for onboarding or event purposes
Skills and aptitudes Essential
Awareness of NHS Employment Check Standards and pre-employment clearance requirements, or willingness to develop this knowledge quickly
Personal qualities and attributes Essential
A strong customer and candidate focus - committed to delivering a timely, helpful, and professional recruitment experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Royal Free London NHS Foundation Trust
Address North Middlesex Hospital
Stirling Way
London
N18 1QX
United Kingdom
Employer's website https://www.royalfreelondonjobs.co.uk/ (Opens in a new tab)