About this role
Job summary
Estates Maintenance Coordinator - NHS AfC: Band 4
We are seeking an Estates Maintenance Coordinator to provide administrative and operational support to the Estates Maintenance Team across Bradford District Care NHS Foundation Trust.
Working under the direction of the Estates Maintenance Manager, the post holder will support the delivery of planned and reactive maintenance services across Trust sites, helping to ensure a safe, efficient and responsive estates function. The role involves coordinating maintenance activities, maintaining records and systems, and supporting contractor and supplier management in line with Trust policies and health and safety requirements.
The successful candidate will work with Trust staff, contractors and suppliers to support maintenance works and contribute to a positive environment for patients, staff and visitors.
Key duties include coordinating maintenance tasks, supporting contractor inductions, maintaining stock levels, ordering supplies, updating the task allocation system, raising purchase orders, checking invoices, maintaining records, and supporting performance and financial monitoring.
This is an excellent opportunity for an organised individual with strong administrative and coordination skills who can manage competing priorities and build effective working relationships.
Closing Date: 30 August 2026 (Midnight)Shortlisting Date: 1 September 2026Interview Date: 10 September 2026
Main duties of the job
Some of the key duties of the role include:
o Coordinating the day-to-day allocation and monitoring of responsive maintenance tasks across the Trust estate.o Ensuring maintenance works are accurately recorded, completed work is signed off, and invoices are processed in line with Trust procedures.o Raising orders and matching maintenance works to purchase orders, invoices and supporting documentation.o Maintaining accurate departmental records, databases and systems to support operational, audit and governance requirements.o Liaising with wards, departments, contractors and suppliers to support the timely completion of works and provide a responsive customer-focused service.o Supporting financial processes, including the recording of recharges and maintenance-related expenditure.o Maintaining contractor records and compliance documentation to ensure information remains accurate and up to date.o Working in accordance with Trust policies, estates procedures, health and safety requirements and relevant statutory guidance.
Please read the attached Job Description and Person Specification for full details of the role and its requirements.
About us
Everything we do is underpinned by our core values: -
We Care- We act with respect and empathy, and always value difference
We Listen- We understand people's views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partners
We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 4500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
Please note that the Trust reserves the right to close the vacancy before the closing date if a sufficient number of applications are received. It is in the candidate's best interest to apply as soon as possible
Job description Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
QUALIFICATIONS / TRAINING Essential
GCSE English and Maths at Grade C / 4 or above, or equivalent. Educated to / working towards NVQ Level 4, equivalent qualification, or able to demonstrate equivalent knowledge and experience. Competent in the use of Microsoft Office applications, including Word, Excel and Outlook.
Desirable
Qualification in business administration, estates administration, facilities management or a related subject. Building or property maintenance knowledge Training in procurement, finance systems or contractor management
EXPERIENCE Essential
Experience of working in an administrative or coordination role within a busy operational environment. Experience of maintaining records, databases and systems with a high degree of accuracy. Experience of ordering goods or services, processing invoices or supporting financial administration. Experience of liaising with a range of internal and external stakeholders, including contractors or suppliers
Desirable
Experience of working within NHS Estates, Facilities, property or maintenance services. Experience of supporting audit activity, contractor coordination or compliance records. Experience of using estates or finance systems such as Concept or Oracle.
SKILLS Essential
Able to communicate effectively both verbally and in writing. Able to organise and prioritise workload, working to deadlines and managing competing demands. Able to work on own initiative and as part of a team Able to maintain accuracy and attention to detail when handling records, orders and financial information
Desirable
Able to produce routine reports and analyse straightforward service information Able to support local inductions, monitor completion of routine actions and follow up outstanding tasks
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Bradford District Care NHS Foundation Trust
Address Lynfield mount hospital
Lynfield Mount Hospital
Bradford
BD9 6DP
United Kingdom
Employer's website https://www.bdct.nhs.uk/current-vacancies/ (Opens in a new tab)