About this role
Job summary
The postholder will be pivotal in planning, co-ordination and project management across a range of projects within the Improvement Programme, the outcomes of which would impact across the whole Trust.
The postholder will work as a key member of the team through the provision of comprehensive and highly professional project management support and senior administrative assistance. The role will include responsibility for creating, producing, coordinating and maintaining core documentation, information and reporting and the scheduling and maintenance of meetings and workshops. The postholder will be the first point of contact for enquiries about projects. The postholder will be responsible for developing, managing, implementing and maintaining information for all the workstreams and monitoring progress against key targets. The postholder will have broad knowledge and experience and will use their reasoning, intellect and judgement to manage their workload, make decisions and proactively deal with issues independently.
Main duties of the job
Undertake a full range of high quality project management administrative duties
Undertake delegated responsibilities for the Programme Lead where appropriate, including managing budgets and delivering value for money projects.
Analyse, identify and alert any risks and/or issues to the Programme Lead
Organise meetings and events including regular project / team meetings and workshops
Input data and produce reports as requested, and monitor progress against key milestones.
Work as part of the team to build and sustain effective partnerships and relationships with a range of stakeholders.
Provide an effective secretariat, including project support, diary management and minute taking.
About us
Please refer to the Applicant Guide via the link below for key information:- Applying to LGT Guide - Key Information for Applicants
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream
Job description Job responsibilities
Project design and scoping, benefits identification and writing business cases, including extensive research into new ways of working to improve efficiencies, productivity and utilisation of services across the Trust.
Lead on ad hoc projects, working autonomously guided by national and organisational policies, referring to the manager for guidance. Produce and update programme plans that take account of multiple sub-projects and the dependencies that exist between them .
Work with key stakeholders to co-design and deliver improvements across outpatients portfolio.
Responsible for defining, reviewing and collating key metrics.
Person Specification
Qualifications and Training Essential
Educated to degree level or equivalent experience Project Management Qualification or equivalent experience
Experience Essential
Experience in an administrative and project management role, including experience of creating and maintaining databases and spreadsheets. Experience of maintaining activity to deadlines so project progress remains on track Experienced and effective team worker skilled at networking and establishing positive relationships and rapport with all stakeholders, including senior managers.
Desirable
Experience of working in the NHS
Knowledge and Skills Essential
Knowledge of different programme and project management techniques and principles. Ability to plan and organise a broad range of complex activities and adjust plans where necessary. Skilled communicator, able to effectively communicate orally and in writing Ability to take minutes at meetings Proficient in Excel/Word/PowerPoint and Microsoft Project Ability to draw together a range of disparate and complex information in order to identify options and make decisions Ability to plan, implement and evaluate
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Lewisham and Greenwich NHS Trust
Address University Hospital Lewisham
Lewisham High Street
London
SE13 6LH
United Kingdom
Employer's website https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)