About this role
Job summary
To act as the assistant for the HR Department by organising and minuting meetings, including employee relations hearings and provision of general administrative support to the HR Team.
Suitable for someone who is looking to develop their HR career in a busy and challenging environment to develop and establish effective working relationships and has a passion for supporting the delivery of high quality services.
Main duties of the job
Responsible for providing confidential administrative support to the HR team, including the organisation of meetings/events, providing support with employee relations hearings and assisting in recruitment and HR processes. Deal with the day-to-day queries and aim to resolve any problems, whilst using own initiative to ensure that urgent matters are dealt with proactively. Managing internal and external enquiries, sometimes difficult or sensitive, in a timely and appropriate manner. Providing and receiving complex and sensitive information, both verbal and written. Organise meetings, identifying and securing suitable facilities and ensuring that the needs of the attendees are met e.g. catering arrangements; disabled facilities. Act as minute secretary for ER meetings with responsibility for preparation and distribution of papers, taking and transcribing of comprehensive and accurate minutes and ensuring that all relevant actions arising from meetings are dealt with as appropriate. Managing a shared email inbox and maintaining reporting on DBS renewals; providing Maternity Leave packs and managing the administration for fixed term contracts for the team. Responsible for managing own workload and working independently or as part of a team; prioritising and organising workload to meet the demands of the directorate, including typing, photocopying, organising meetings, meeting rooms and providing hospitality as required.
About us
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.
We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.
Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.
Please note that we reserve the right to close posts as soon as sufficient applications are received.
Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.
Applicants must have the right to work in the UK for the duration of the role.
We look forward to receiving your application!
Job description Job responsibilities
Please check the job description & person specification document for more information on the requirements for this job
Person Specification
Qualifications Essential
Educated to A Level standard or CIPD Level 3 significant and demonstrable experience in an HR environment
Experience Essential
Minimum four years' experience working in an office environment using Microsoft Office including Word, Excel and PowerPoint At least two years' experience working in an HR role
Experience Essential
Experience of working in a busy and challenging environment.
Experience Essential
Good working knowledge of administrative processes e.g. electronic filing systems and formatting documents/reports Experience handling confidential information
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Surrey and Borders Partnership NHS Foundation Trust
Address SABP Trust Headquarters
18 Mole Business Park
Leatherhead
KT22 7AD
United Kingdom
Employer's website https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)