About this role
Job Purpose The Academic Director, Vancouver will oversee and be responsible for all Operations, Academics, Compliance, and Management of the OI Vancouver school campus; Manage or Assist with Business Development and Projects for the North America division of OI; and Support or Manage any other Activities or Projects for OI North America as assigned. Business, Finance and Corporate Functions Execute all elements of the Business Plan and budget accordingly as they pertain to the role Meet budget and expense management requirements and policies at all times Participate in business development initiatives, including sales trips, campus representation, and recruitment activities, with the potential to expand market presence and build strategic relationships. Vancouver School Operations & Premises Oversee management and daily operations of the Vancouver school campus Liaise with the other Academic Directors across North America for departmental cohesion Ensure front office automation is effective and efficient Maintain premises in line with Oxford International Quality Standards; tidy and clutter free Act as the main point of contact and lead response in all emergency situations involving students, staff, or the school population Oversee education and program delivery, including all instructor duties People Management Provide leadership and support to all Vancouver school staff and across the company as applicable Schedule and supervise instructors, including substitutes and specialist programs Manage reviews, training, and professional development for instructors Maintain up-to-date files and documentation for all instructional employees Handle staffing needs at the Vancouver school Oversee and Manage 24-hour hotline Quality, Compliance & Safety Support Senior Directors with maintaining accreditations, licenses, and compliance with all regulatory requirements Ensure safeguarding measures for students, staff, clients, and partners are implemented and followed Monitor and implement company KPIs and Oxford International Quality Standards Ensure compliance with local health, safety, and data security regulations Complete all required reporting to provincial regulatory bodies, Languages Canada, and internal company stakeholders on schedule Curriculum Leadership Lead and update local and North America curriculum in collaboration with senior academic staff Communicate curriculum changes to staff and leadership Stay informed on ELT trends and pedagogy (e.g. CEFR, GSE) Scheduling & Communication Develop and manage schedules for instructors and students using CLASS Notify staff and students of schedule changes, room assignments, substitute needs, and procedural updates Post master curriculum rosters and manage student groupings and elective assignments per OI criteria Collect and file new student rest results Student Orientation, Records & Counselling Manage all aspects of Student Orientation, including materials, room prep, sessions, and teacher scheduling Maintain comprehensive student records: test results, progress, interviews Supervise attendance accuracy for all classes Provide and document student counselling on academic progress, personal issues, policies, level placement, and program choices Liase with universities and colleges for students advising, campus tours, and on-site sessions Organize graduations, including program creation, ceremony logistics, and liaising with university reps Maintain end-of-term records and transcript distribution Meetings & Collaboration Schedule, coordinate agendas, chair, and document staff, teacher, and director meetings Junior & Year-Round Group Programs Lead on pre-arrival preparation and delivery of Year-Round Groups programs Ensure program quality and curriculum compliance, including online platforms Oversee academic records and virtual campus management Plan school social programs and activities Support Junior and Group programs as needed Direct To Consumer (D2C) Admissions: Assist walk-in students and handle inquiries by phone or email, providing accurate information on all available programs Follow up with prospective students through multiple channels (phone, email, and in-person meetings) to support conversions Guide applicants through the admissions process, including entrance and language requirements, and application completion Ensure all applications meet ESL and Career College regulatory requirements Represent Oxford International by promotion programs and hosting on-campus visits for prospective students, parents, and institutional partners Conduct campus tours and liaise with faculty to ensure an engaging and informative experience