About this role
Are you an organised, proactive and people focused administrator looking to join a professional and supportive team? We’re looking for a Secretary to become an essential part of our Chichester office, helping to ensure the smooth day to day running of the business while delivering excellent support to colleagues and clients alike. You’ll work closely with teams within the office and across the firm, support client communications, assist with company secretarial duties, and play a key role in maintaining exceptional administrative standards. Preparing, typing and filing client correspondence in line with firm procedures Managing engagement letters and sending documentation through client portals Supporting billing processes, including printing and issuing invoices to clients Assisting with new client onboarding and completion of client forms Supporting proposal preparation for prospective clients Providing general administrative support across the office Carrying out bulk scanning and document management tasks Office Support Acting as a key point of contact for clients and colleagues Handling incoming calls and correspondence professionally and efficiently Ensuring all communications are responded to within agreed deadlines Providing reception cover when required and helping maintain a welcoming office environment Assisting with the organisation of internal and external events Supporting company incorporations and company secretarial processes Managing officer appointments and company changes Processing share transfers, allotments and dividend documentation Preparing and filing confirmation statements and dormant accounts Assisting with registered office changes, company dissolutions and related filings Supporting Land Registry searches and bank audit requests