About this role
Aurora is growing quickly across APAC, and our Singapore office sits at the heart of that growth. We are looking for an Office Coordinator who enjoys making things run well, creating a welcoming workplace and helping colleagues, visitors and regional teams have a consistently smooth experience. This is a hands-on, varied role for someone who likes being close to the action. One day may involve coordinating facilities or suppliers, another may involve supporting an office event, helping with procurement or finance processes, organising a regional group meeting for Wider Asia, or improving how common office tasks are tracked and documented. The successful candidate will be practical, organised and service-minded, with the confidence to work with internal teams and external partners, follow through on details and spot small improvements that make the office and wider APAC BIO operations work better. Be a trusted day-to-day contact for the Singapore office, helping employees, visitors, suppliers, landlords, managing agents and building management get things done smoothly. Keep the workplace running well by coordinating access, contractor visits, building requests, maintenance, cleaning, utilities, repairs, equipment and general office upkeep. Support office moves, fit-outs and workplace changes, including quotations, access arrangements, relocation logistics, address-change processes and documentation. Coordinate suppliers and service providers, from onboarding and documentation to quotations, follow-ups and recurring office service arrangements. Help procurement and finance processes move forward by supporting purchase orders, invoices, remittance advice, proof of payment, deposits, refunds, account credits and billing queries Support legal, contract review and compliance activities by collating documents, tracking comments, coordinating approvals, arranging signing steps and supporting inspections or maintenance attendance. Bring people together by coordinating office events, team activities and Wider Asia group meetings, including venue liaison, transport, supplier onboarding, budget tracking, risk assessments and stakeholder coordination. Maintain clear records and help strengthen APAC BIO ways of working through better templates, checklists, standard operating procedures and practical process improvements.