About this role
At Veriforce, we help companies in high-risk industries keep their people, worksites, and supply chains safe and compliant. As a global leader in contractor and supply chain risk management, our SaaS platform simplifies contractor onboarding, credentialing, and compliance while providing powerful analytics and insights. Beyond software, we offer expert support, training, and consulting so our clients can operate with confidence. Together, we’re making workplaces safer every day. Veriforce is seeking a highly organized Executive Assistant to provide comprehensive support to the company's President. This role serves as a trusted partner to the President, managing complex scheduling, communications, and cross-functional initiatives across our U.S. and global operations. The ideal candidate is a proactive problem-solver with exceptional judgment, outstanding communication skills, and the ability to handle sensitive and confidential information with the utmost discretion. Organizational Management Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently. Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation. Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively. Meeting and Event Planning Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites. Prepare agendas, presentation materials, and briefing documents ahead of key meetings. Coordinate with internal teams and external partners to plan company events and leadership engagements. Executive Correspondence and Meeting Preparation Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone. Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors. Track action items from meetings and follow up to ensure timely completion. Project Management and Cross-Functional Collaboration Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables. Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment. Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members. Administrative Support Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams. Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support. Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests. Facilities Management Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed.