About this role
Job summary
An exciting opportunity has arisen for a motivated and dynamic Rota Coordinator to join our Medical Staffing team here at Tameside Hospital.
The main purpose of the post is to lead rostering for your area of responsibility; including the management of rota's for rotational (changeover) Doctors and the support of their induction into their placement.
The post holder is responsible for the provision of short notice cover, and forward planning, ensuring there are no gaps on the rota. The post holder will monitor and process annual leave, study leave and sickness absence; monitoring safe staffing compliance.
The post holder should demonstrate a willingness to help others and should prioritise work to meet conflicting deadlines and ensure the smooth management of Doctors both before and during their appointments.
To provide cross-cover in the absence of Medical Staffing Rota Coordinators.
Main duties of the job
The successful candidate will provide a medical staffing service to a clinical division. This will include a broad range of activities including the coordination of medical rotas, inputting of weekly payroll, processing annual/study leave requests and booking locums to cover rota gaps. You will work closely with the Medical Staffing Team Leader, Clinicians and Directorate Managers in order to review rota templates for your division, ensuring compliance with working time regulations, terms and conditions and maximising efficiency.
In addition to supporting the coordination of medical rotas, you will be involved in monitoring of Exception Reporting, and providing analysis and feedback. You will play a key role in the planning and implementation of the junior doctor changeover. You will also work proactively to recruit and develop the Trust Internal Locum Bank.To be successful in this role, you will have a strong focus on customer service, excellent IT skills (eg: Sharepoint, Excel, Teams, Outlook), an ability to work with complex erostering systems, a good eye for detail, and the ability to prioritise a busy workload. You will also be flexible in providing cross cover in the absence of colleagues and have the ability to build strong and effective relationships with all your key stakeholders. Experience of working in a medical staffing environment is desirable.
The post holder will be part of the Medical Staffing weekend on-call which currently operate on a 1 in 6 rota.
About us
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children.Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
Compassion Accountability Respect Excellence
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+& Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Job description Job responsibilities
The job description gives an overview of the main tasks and responsibilities of the role, and the person specification focuses on the qualifications, skills,experienceand knowledgerequired. These documents are attached on the page and can be downloaded.
The person specification below is not the full personspecification, butoutlines the criteria against which your application form will be assessed.
Important Notice on Visa Sponsorship Eligibility
Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorship under the UK Skilled Worker visa route. This is due to the position not meeting the minimum salary threshold of £41,700 per annumand/or the requiredskill levelset by UK Visas and Immigration.
We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK.
Person Specification
Qualifications Essential
5* GCSE grade C or above (or equivalent) including Maths and English NVQ Level 4 in Business Administration or equivalent
Skills Essential
Excellent organisational, planning and problem solving skills. The ability to prioritise a demanding and unpredictable workload IT Literate: Microsoft Office (Word/Excel/Powerpoint/ Sharepoint/Teams/Outlook/Co-Pilot) Demonstrable knowledge and understanding of personnel/staffing issues Experience of working under pressure and ability achieve deadlines Able to work autonomously and as part of a team Experience of working within the NHS Excellent written and verbal communication skills
Desirable
Knowledge of WTD Experience of gathering, maintaining and reporting large amounts of data Experience of working with Medical Staffing
Other Factors Essential
Willingness to train and be trained Flexibility Reliability Courteous and professional attitude
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Tameside and Glossop Integrated Care NHS Foundation Trust
Address Tameside and Glossop Integrated Care NHS Foundation Trust
Fountain Street
Ashton under Lyne
OL6 9RW
United Kingdom
Employer's website https://www.tamesidehospital.nhs.uk/ (Opens in a new tab)