About this role
Job summary
We are looking to recruit a highly organised and proactive Personal Assistant to provide comprehensive and efficient secretarial and administrative support to the Clinical Director and Head of Radiology.
The role is a 12 month secondment in Radiology, supported by the Radiology Administrative Manager
Main duties of the job
You will work closely with the Clinical Director (CD) and Head of Radiology (HoR), providing proactive, comprehensive and efficient administrative and personal assistant support to ensure an efficient service.
The post holder will be expected to develop in-depth knowledge of the Radiology team and service, to provide detailed advice and information to Radiology teams and wider stakeholders. .
The post holder will also be required to coordinate and support the Radiology Senior Leadership team with meetings, management of action trackers and invoices and will be based at Basingstoke and North Hampshire Hospital but expected to work across all sites as required.
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Your Next Career Move Made Easier - Accommodation May Be Offered
We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact Southern Housing on 02080 360017
Job description Job responsibilities
Please see attached job description and person specification which contains more detailed information
Person Specification
Training and Qualifications Essential
oEducated to GCSE level oRecognised typing and word processing qualifications or equivalent experience
Experience and Knowledge Essential
oExpert knowledge of secretarial, personal assistant & administrative procedures acquired through experience. oDemonstrable experience of effective minute taking oExperience of dealing with confidential and sensitive issues with tact and diplomacy
Skills and Ability Essential
oExcellent Standard of written and verbal English oHigh level of IT competency across a range of software packages, including Microsoft Office oAble to think logically and creatively in order to proactively problem-solve oAble to communicate complex or sensitive information to internal and external stakeholders oExcellent planning organisational skills with the ability to prioritise and manage competing tasks and issues oExcellent attention to detail oAble to think logically and creatively in order to proactively problem-solve oAble to work autonomously, taking decisions where appropriate but also able to seek clarification and guidance when needed oAble to work under pressure but to recognise own limits and seek support when needed
Other specific role requirements Essential
oProfessional manner and organised approach oPositive, optimistic attitude oCalm under pressure
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Hampshire Hospitals NHS Foundation Trust
Address Basingstoke and North Hampshire Hospital
Aldermaston Road
Basingstoke
RG24 9NA
United Kingdom
Employer's website https://www.hampshirehospitals.nhs.uk/ (Opens in a new tab)