About this role
Job summary
Immunisation Programme Office Administrator (Heathfield) - Working 15 hours per week (which must include a Wednesday), on an annualised contract, working 42 weeks per year.
An opportunity has arisen for a temporary Band 3 Immunisation Office Administrator to join the SCFT Sussex Immunisation Service.
The role requires office working core hours of 8am-4pm, with flexibility to work later to offer administrative support and reception duties for clinics. You may also be asked to come in early on occasion to assist with packing of vaccines.
The SCFT Sussex Immunisation Service vaccinates children aged 0-19 years in schools and clinics across East Sussex, West Sussex and Brighton & Hove.
This post will be based at Heathfield Library, but you may be required to travel to provide support in offices, clinics and occasionally schools within the whole SCFT area.
Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK
Main duties of the job
The successful applicant will provide administrative and secretarial support to this innovative and dynamic immunisation team; dedicated to improving immunisation uptake and delivering the national evidence-based schools' immunisation programmes. They may also act as a first point of contact for internal and external enquiries, directing them to the appropriate recipient and accurately recording information and messages.
We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues both within their own team and the wider multidisciplinary teams across the whole SCFT area. You will need to be motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.
All team members support the whole of the SCFT Immunisation Service, therefore you must be willing to travel to other offices and clinic venues and occasionally to schools within Sussex.
About us
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trusto Beautiful Sussex location near the South Downs and coast
Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Job description Job responsibilities
Duties include filing, photocopying and minute-taking for the team. Vaccine, equipment and stationery stock monitoring. Handling complex reports and confidential correspondence. Working on a team drive and inputting/retrieving data from databases and hand-written forms.
You must be experienced in typing/word processing and be able to demonstrate high quality administrative skills including the use of Microsoft Word, Excel and Outlook.
You will need to have excellent written and verbal skills to deal with a wide range of people, patients/parents, clinical and non-clinical staff and other professionals. You will need to be able to work under pressure, be able to meet deadlines and be prepared to provide reception and administrative support at clinic venues.
Person Specification
Qualifications and/or Professional Registration Essential
Good standard of general education GCSEs including English & Maths or equivalent) Competent in the use of Microsoft Word, Excel and Outlook ECDL or equivalent
Experience Essential
Ability to work as part of a team Ability to work on own initiative
Desirable
Experience of working in an NHS / social care environment
Skills and Knowledge Essential
Excellent administrative and organisational skills Excellent communication skills both written and verbal, and telephone manner Attention to detail
Other requirements Essential
Flexibility to travel to other areas across Sussex
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Sussex Community NHS Foundation Trust
Address Heathfield library
21a High Street
Heathfield
TN21 8LU
United Kingdom
Employer's website https://www.sussexcommunity.nhs.uk/work-with-us/ (Opens in a new tab)