About this role
Work Arrangement: Fully Remote Job Type: Independent Contractor, Full-time Work Schedule: 40 hours per week, US time zones
Locations:
Philippines LATAM (Mexico, Colombia, Argentina, Brazil) Other remote regions with strong English communication and startup experience
About Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: WATCH HERE
Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
Role OverviewThe Executive Assistant will provide high-level administrative and operational support to senior leaders, ensuring seamless coordination of schedules, communications, and ongoing initiatives. This role demands excellent organization, confidentiality, and the ability to manage multiple priorities in a remote, fast-moving environment.
Your ImpactYou will unlock executive productivity by handling day-to-day operational tasks, managing communication channels, and coordinating cross-functional initiatives—allowing leadership to focus on strategic growth, team alignment, and high-impact decision-making.
Core ResponsibilitiesExecutive Operations Support – 50%
Manage complex calendars, schedule meetings, and prepare agendasDraft, review, and manage correspondence on behalf of executivesMaintain structured systems for reminders, follow-ups, and meeting preparationProject Coordination – 30%
Support the execution of executive-led projects and operational initiativesTrack deliverables, deadlines, and stakeholder alignmentEnsure timely follow-ups and smooth workflow between departmentsCommunication & Confidentiality – 20%
Act as liaison between leadership and internal/external stakeholdersMaintain discretion with all sensitive and confidential informationEnsure communications are clear, polished, and aligned with executive standardsRequirements
Must-Haves
1+ years of experience as an Executive Assistant or in a similar administrative roleExcellent organizational, time management, and communication skillsProficiency in Google Workspace or Microsoft OfficeAbility to manage multiple priorities in a remote, fast-paced environmentHigh professionalism and strong sense of confidentiality
Nice-to-Haves
Experience supporting international clients or distributed teamsBackground in startups or high-growth environmentsFamiliarity with productivity or workflow tools (Notion, Asana, Slack)
Tools ProficiencyRequired:
Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft OfficeSlack, Gmail, ZoomBasic project tracking tools (Sheets, Calendar, Notion, or similar)Preferred:
Notion or AsanaCRM familiarity (HubSpot, Airtable)Scheduling tools (Calendly, Google Calendar advanced functions)Benefits
Competitive Salary: Based on experience and skills Remote Work: Fully remote—work from anywhere Generous PTO: In accordance with company policy Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees Direct Mentorship: Guidance from international industry experts Learning & Development: Ongoing access to resources for professional growth Global Networking: Connect with professionals worldwide
Our Recruitment Process Application Screening Skills Assessment Initial Interview Final Interview Job Offer Client Onboarding
Ready to Join Us?If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl Talent.