About this role
SCHOOL SECRETARY Position Description •
QUALIFICATIONS:
• High School diploma, preferably some secretarial training.
• Must have previous secretarial experience including organizational skills, office management and ability to meet and work with staff, students and public.
• Must be computer literate and ability to type at least 60 words per minute with reasonable accuracy.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: Principal or his/her designee. TERM OF EMPLOYMENT: 12 months per school calendar. WORKING HOURS: 8:00 AM - 5:00 PM with 1 hour unpaid lunch. JOB GOAL: To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized. PERFORMANCE RESPONSIBILITIES:
• Performs the usual office routines and practices associated with a busy yet productive and smooth
running office.
• Directs and assists in typing memos, correspondence, bulletins, lists, requisitions, budgets,
statistical reports, student records and other materials.
• Receives and routes all incoming calls.
• Maintains a daily staff attendance log and forms.
• Responds to inquiries from parents, students, teachers and administrators with information of a
routine nature.
• Maintains financial, statistical and other records.
• May handle money or oversee the work of others.
• Assists with the school register as directed by the Principal.
• Oversees all incoming and outgoing mail.
• Responsible for inventorying the supply room.
• Responsible for ordering teaching supplies from the school warehouse.
• Responsible for receiving, checking and distributing all purchase orders.
• Maintains the permanent student record files.
• May perform duties in the absence of the office clerk.
• Performs other duties as assigned by the Principal.
EVALUATION: Performance of this job will be evaluated in accordance with the provisions of the School Board's policy on Evaluation of Classified Personnel., .