About this role
Pitt County Schools Transportation Department Position Title: Cost Clerk 1 Pay Grade: 61 Reports To: Business Manager Supervises: No One Required Skills & Abilities: Computer skills with a focus in Microsoft Excel/Google Sheets; Organizational Skills; Ability to multitask; Preferred experience with BSIP Education & Training: Preferred associate degree or higher in business administration/computer science/ or other similar major; Preferred 5 years experience in School Bus Transportation Term of Employment: 12 months Responsibilities:
• Data Entry for the following: • All TD'18's regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only • Process Nonmechanical Hour forms • Fluid Matrix and invoices • Fuel Sheets from both fuel truck drivers and from the outside pumps • Fuel invoices and EKOS • 30 Day Inspections • Enter new bus and service paperwork
• Filing and maintaining the following files: • All TD'18's regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only • 30 Day Inspections • Fuel Sheets from both fuel truck drivers and from the outside pumps • Pre-Trip Inspection Forms
• Produce Business System Information Portal (BSIP) reports: • Monitor Open Work Order • Report and close out overdue work orders. • Non Mechanical Time Report • Other reports as needed
• Process oil samples and research results. • Report odometer issues to Business Manager for corrective action with mechanics and NCDPI • Greet and assist visitors to the Transportation Department. • Answer a multi line phone, deliver messages, place calls. • Answer radio/cell phone communication systems and take appropriate action. • Operate office machinery. • Assist with Parts and Inventory as need/directed • Assist with physical fueling • Performs any other related as assigned by the Transportation Director.